Undergraduate Admissions Coordinator

Art Institute of Chicago • Chicago, IL

13h • Onsite

About The Position

Provide administrative support to the Undergraduate Admissions office in SAIC’s Enrollment Management Division.

Requirements

• Bachelor’s Degree or relevant experience
• At least 1 year of experience preferred
• Working knowledge of MS Office/Google Suite applications, including Word and Excel (particularly mail-merge)
• Ability to work under tight deadlines and prioritize across multiple projects
• Strong organizational and time management skills
• An extremely high level of attention to detail

Nice To Haves

• Experience in higher education admissions a plus
• Experience working directly with CRM software (Slate, Salesforce, etc.) and PeopleSoft Student Information System is preferred.

Responsibilities

• Ensure all materials needed to make admission decisions for undergraduate applications are received, communicating with applicants via email, letter, phone and SMS.
• Conducts outreach campaigns to applicants for various initiatives.
• Assists with processing applicant materials in all admissions systems to ensure files are accurately updated
• Reviews integration reports and resolves error records.
• Acts as front-desk coverage on a weekly basis but also during high traffic times.
• Coordinates the Undergraduate admission/merit decision process and generates undergraduate admission letters and packets to be mailed, including producing labels for international applicants.
• Initiates a variety of correspondences based upon individual student records including merit awards and communication plan initiatives.
• Ensures undergraduate student application records are updated and accurate in SlideRoom, PeopleSoft, and Slate.
• At the end of each undergraduate admission cycle, ensures that final transcripts are received from all matriculated students.
• Creates, compiles and completes spreadsheets of data for various projects.
• Assist with office mailing initiatives as needed.
• Responds to prospective student inquiries in a timely manner.
• Partners with the Associate Director and Assistant to Vice President in maintaining inventory for admissions marketing materials, office supplies in the office and with various vendor storage.
• Acts as first backup to admissions front-desk coverage for PTO.
• Delegates projects and tasks to operations student workers.
• Perform other duties as assigned including but not limited to assisting with graduate application file processing and outreach.
• Occasional early mornings, weekends and evenings will be required.

Benefits

• Competitive, comprehensive benefits package

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level