UMC Associate Director for Facilities

University of Colorado Boulder•Boulder, CO

45d•$99,700 - $102,000

About The Position

The University Memorial Center (UMC) at CU Boulder is seeking an experienced and dynamic Associate Director for Facilities to join our leadership team! This role is one of three senior administrators reporting directly to the UMC Director and serves as the primary backup to the Director. As Associate Director, this position will supervise the maintenance, custodial, event setup, and AV departments within the UMC, ensuring our 263,000-square-foot facility remains safe, efficient, and welcoming for the campus community. This role will lead daily operations for these areas, including hiring, scheduling, and evaluating staff to maintain high performance standards. In addition, they will develop and recommend budgets for all service areas, ensuring operations stay within approved financial plans. This position plays a key role in strategic forecasting by creating and implementing ongoing and deferred maintenance plans, integrating master plans into annual strategies, and reviewing policies to ensure efficiency and compliance. The Associate Director will manage building systems to guarantee safety, sustainability, and energy efficiency. The role is also responsible for purchasing equipment and capital projects-identifying priorities, securing bids, and delivering projects on time and within budget. As the Building Proctor, this position will supervise capital inventory and contribute to campus committees such as Emergency Management Operations. They will also lead a team of 23 full-time employees plus temporary staff, including direct supervision of the Sr. Facilities Manager and Custodial Manager. This is an opportunity to make a lasting impact on CU Boulder's student experience by ensuring the UMC remains a vibrant, functional, and sustainable hub for campus life. CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

Requirements

Bachelor's degree or equivalent combination of education and experience may substitute.
Minimum of 4 years experience in one or a combination of the following categories:
Facilities management and technical services.
Supervising remodeling and capital projects
Supervisory or student development experience in a university setting or equivalent.
Ability to work with minimal supervision and have an attention to detail.
Ability to organize, develop and lead an organizational unit to meet its strategic goals in an efficient and productive manner.
Maintains and applies a broad understanding financial management principle ensuring fiscally responsible budget planning and management.
Ability to communicate in a clear, concise and organized manner in both written and oral formats.
Fosters and inspires team commitment, inclusion and trust to empower team members and accomplish goals.
Knowledge of student activities and programming in a higher education setting to intentionally support student development, success and retention.
An understanding of facilities management national trends and standard methodologies.

Nice To Haves

A Master degree from an accredited college or university.
Seven years or more experience in: student development and technical services; supervising remodeling and capital projects; and/or supervisory experience in a university setting or equivalent.
Experience collaborating and working with students in a higher education setting.
Proven experience with change management and organizational development.
Experience with emergency planning and response.
Experience working with a diverse group of employees.
Bilingual in English and Spanish.

Responsibilities

Plan, develop, and manage implementation of goals and objectives for facilities operations.
Building Proctor - primary contact regarding daily facilities response and ongoing projects.
Responsible for a facilities operational budget totaling more than $3.5 million.
Through supervision of Sr. Facilities Manager, direct the development and execution maintenance programs, including but not limited to:
Preventative maintenance program
Reactive and emergency maintenance response
Furniture, fixtures, and equipment inventory renewal, replacements, and upgrades
Facility renewal and upgrade project management
Direct Set-up and A/V operations in conjunction with Sr. Facilities Manager
Through supervision of Custodial Manager, direct the development and execution custodial programs, including but not limited to:
Daytime, night shift, and weekend custodial operations
Cleaning/custodial SOPs
Manage operational integration of new equipment including warranty process management, preventive maintenance and lifecycle planning, and specialty systems coordination
Liaison with campus departments in pursuit of facility management services and ensuring cost-effective and consistent maintenance service daily
Serving as primary contact with vendors and tenants on operational support
Lead implementation teams for UMC projects that involve multiple departments within and/or with campus partnerships, facilitate communication, smooth rollouts and timely results. Projects can include medium and large renovation projects, software research, purchasing and implementation, sustainability, vendor research and RFP's.
Coordinate the Capital Improvement projects for the UMC.
Coordinate projects to achieve Master Planning Objectives.
Be responsible for capital projects and equipment purchases for the UMC. This includes identifying projects, prioritizing them, and writing proposals for projects and contracts or requests for proposals and bids. With the approval of the UMC Director, implement such projects, supervise and coordinate, and ensure that they are completed on or under the allowed expenditures.
Plan, implement, and direct departmental special projects including strategic facility-related initiatives and process improvement efforts.
Update, maintain, interpret, and enforce department policies.
Ensure the facility is actively and effectively serving as the Veteran's Memorial to the State of Colorado
Maintain historical drawings, records, and information about the UMC.
Safety resource for UMC tenants and operations in conjunction with Associate Director for Community Engagement and Organizational Development
Coordinate access to the facility (Salto and CCURE systems). Determine access processes and approvals based on needs of the organization under the guidance of the Director of the UMC.
Track and assess facility usage. Use reports to create recommendations for hours, operating adjustments, etc.
Identify, coach and model values and behaviors that support an organizational culture characterized as positive, productive and committed to serving students.
Provide leadership and support to 2 direct employees. Indirect supervision of 21 full-time maintenance, custodial, Setup & AV team. This position will have indirect supervision of approximately 75 student employees.
Ensure reports and teams are engaged in goal development and execution and are properly resourced to complete their tasks.
Member of the UMC Leadership Team engaged in department-wide strategic decision making regarding strategic forecasting, budgeting (overall $10M budget), and policy development/interpretation.
May also represent the UMC Director in their absence at meetings and other forums.
Responsible for all sub-units and staff managers under the Facilities unit including budget preparation, budget forecasts, expenditure approvals, and personnel decisions.
Represent the Department on various community and University committees and serve on Department committees and teams.
Fosters an inclusive environment focused on a Culture of CARE where a diverse community including students and staff feel welcome and supported.

Benefits

At the University of Colorado Boulder, we are committed to supporting the holistic health and well-being of our employees. Our comprehensive benefits package includes medical, dental, and retirement plans; generous paid time off; tuition assistance for you and your dependents; and an ECO Pass for local transit. As one of Boulder County's largest employers, CU Boulder offers an inspiring academic community and access to world-class outdoor recreation. Explore additional perks and programs through the CU Advantage program.

Stand Out From the Crowd

Upload your resume and get instant feedback on how well it matches this job.

Upload and Match Resume