UCP Budget, Pre-Award & Compliance Lead

University Corporation for Atmospheric Research•Boulder, CO

8d•Hybrid

About The Position

This position resides in the Office of the CFO and is integrated into UCAR Community Programs (UCP) where it is responsible for providing leadership in UCP to foster adoption of and adherence to sound budgeting, ensuring pre- and post-award and compliance practices are adopted and adhered to throughout UCP’s Centers and Programs. This position is responsible for informing and supporting decision-making by the UCP Directorate and Centers. This OCFO position directly supports the UCAR Deputy CFO - UCAR Financial and Planning Office, providing timely and accurate forecasts of indirect spending and MTDC generation. This position also provides ad-hoc support to the UCAR Budget and Planning team as needed. Extramural funding requests are submitted under UCAR’s name. It is essential that this OCFO-deployed position effectively liaises with UCP staff and leadership to ensure UCP proposals align with required institutional standards and safeguard the organization’s reputation. In a deployed model with regular check-ins, this position also works in concert with the UCP Director of Business Operations, UCP executive and finance teams on strategic and annual program planning for the UCP Directorate and Centers, including detailed operating budget development. This position provides subject matter expertise to and is responsible for integrating and overseeing the functional activities of financial planning, budgeting, forecasting and analysis of UCAR Operations with UCP and the UCP Business Shared Services (BSS). This position also leads the overall management of UCP pre-award activities and post-award reporting for contractual funding vehicles, including UCP’s utilization of NCAR’s NOAA IDIQ (Indefinite Delivery, Indefinite Quantity).

Requirements

Bachelor’s or preferably Master’s degree in finance, accounting or business-related discipline
Eight years of increasing experience in financial analysis, accounting or related fields
Must have four or more years of direct supervisory experience
Experience in a non-profit organization and/or a federally funded non-profit environment
Expert skill in large, complex budget development and analysis, cost control and project accounting
Expert knowledge of government and institution contract requirements, policies and procedures
Expert analytical skills and ability to break down complex data
Ability to step into an entity budget Subject Matter Expert (SME) role
Educative acumen
Proven experience in budgeting and forecasting with direct and indirect costs in a complex federal funding environment
Proven ability to work collaboratively in a matrix-managed environment
Strong interpersonal skills; ability to communicate complex ideas and information effectively using both oral and written presentations to a wide audience from different technical disciplines and backgrounds; experience working with senior leaders on complex financial planning and reporting issues
Maintain high ethical and confidentiality standards, capable of dealing with sensitive and confidential information
Expert knowledge of Excel, reporting and financial tools, mastery of MS Office and Google Apps tool suites, experience with Workday or similar report writing tools, proficient in preparing and presenting complex financial material

Responsibilities

Engages in the UCP BSS, assisting UCP Centers and Program with internal financial analysis, strategies and metrics for program management
In partnership with the UCP Director of Business Operations, designs and implements best practices of budget planning and development procedures and guidelines for UCP in coordination with the UCAR Budget & Planning office and the financial functional area teams within the UCP BSS
As the UCP budget Subject Matter Expert (SME) exercises advanced pedagogical skills to upskill LCPO senior administrators and senior budget analysts.
Provides support for and collaboration on complex UCP proposal development when in-depth budget expertise is required
Develops and monitors successful internal financial controls and guidance in compliance with Office of Management and Budget (OMB) Uniform Guidance and UCAR policies and procedures
Develops and produces financial reports and special projects as needed, determined by UCP and/or CFO leadership
Develops a strong understanding of UCAR’s business applications
Develops the components of the indirect cost budget and indirect cost rate for UCP, including estimates for Modified Total Direct Costs (MTDC), and provides recommendations to executive teams on the allocation of indirect funds to the UCP Centers
Provides expert guidance to and collaborates with the Finance Team of the UCP BSS
Analyzes financial data and anticipates and advises on budget strategies
Provides expert guidance and direction on the development and maintenance of methodologies used for organizational reporting, ensuring overall data integrity
Partnering with UCAR’s Data Analytics and Business Intelligence Analyst, ensures financial systems provide timely and accurate data and that the tools and processes are in alignment with the entity’s financial requirements
Translates data into high-value, actionable insights for UCP management teams, developing and refining new analyses in response to changing business needs
Develops and monitors financial and non-financial Key Performance Indicators (KPIs), historical statistics and the appropriate reporting to assess financial performance across UCP
Oversight of monthly monitoring and ad-hoc analysis of UCP financial information, identifying anomalies and overseeing corrective action, as required.
Provides support across UCP for audit reporting, including multi-year data requests and analysis, where accuracy is critical and turnaround time is short
In partnership with the UCP Director of Business Operations, develops, interprets and implements UCP proposal procedures and guidelines
Works with UCP staff to ensure high-quality proposal preparation and compliance
Serves as UCP liaison and expert with UCAR Contracts and UCAR Office of Export Research Security
Determines UCP's proposal eligibility based on interpretation of sponsor announcements and requests for proposals
Participates in institutional committees or working groups charged with improving proposal systems and procedures
Manages the analysis of proposal data for institutional statistics and management reports for UCP management
Conducts training to UCP scientific and administrative staff on proposal preparation and electronic submission process to agencies
Applies and provides expert advice on relevant OMB, FAR and other contract guidelines to the UCP Centers
Oversees the monthly scientific and financial progress reporting required by roll-upsponsors to ensure consistency in reporting, facilitating the roll up of reports by external program managers and contract officers
Oversees overall budget, by CLIN and task, including monthly projections.
Ensures budget collectively across all tasks is spent within limits
Monitors contract requirements and ensures timeliness of performance and deliverable schedules for UCP; including communicating milestones and benchmarks
Collaborates with NCAR Contract Management Analyst to monitor overall NOAA IDIQ spending and proactively identify and address issues, communicating with and escalating to NCAR & UCP leadership as appropriate

Benefits

medical
dental
vision
retirement
life insurance
Tuition Assistance
time off allowance to attend classes
other professional development opportunities
10% of eligible pay into retirement account; 100% fully vested on day one
Starting minimum accrual of 20 days of personal time off each year
10 paid holidays
12 weeks of paid parental leave
Short-term medical leave paid at 100% of your regular salary
EcoPass for local Colorado residents to use the Denver and Boulder-area transit system at no cost