UASI Grants and Compliance Manager - Department of Emergency Management (0931)

City and County of San Francisco•San Francisco, CA

14d

About The Position

The San Francisco Department of Emergency Management (DEM) manages disaster preparation, mitigation, and response, 9-1-1 dispatch, and homeland security grant distribution for the City and County of San Francisco. The Bay Area Urban Areas Security Initiative (UASI) serves 12 Bay Area counties, with DEM as its fiscal agent. It uses federal homeland security grant funds to assess regional risks and capability gaps and strengthen regional preparedness and resilience. The UASI Management Team administers grant funds, conducts assessments, supports policy development, and serves as a liaison among San Francisco, federal and state agencies, and local government sub-recipients. Under the direction of the UASI General Manager, the Grants and Compliance Manager leads administrative, fiscal, and compliance operations during a multi-year organizational transition. The position oversees grant compliance, supervises administrative and grants staff, and ensures homeland security grant programs meet federal, state, and local requirements. It serves as the division’s primary expert in grant compliance and financial administration and works with regional stakeholders and grant award agencies. The role also supports the annual grant application process and provides operational stability as the Bay Area UASI transitions to a sustainable agency structure. This is a full-time, 40-hour-per-week Permanent Exempt appointment for a term not to exceed three years. Appointees may reapply for an additional term. The position is exempt from Civil Service Commission rules, and incumbents serve at the discretion of the Appointing Officer.

Requirements

Bachelor’s degree from an accredited college or university.
Five years of complex grant compliance experience in emergency, disaster, or recovery planning and management within a public jurisdiction.
At least three years of the required experience must include supervising professionals.
Additional qualifying work experience in complex grant compliance in emergency, disaster, or recovery planning and management within a public jurisdiction may substitute for education year-for-year, up to two years.
Applicants must meet the minimum qualifications by the final filing date unless otherwise noted.

Responsibilities

Manage financial administration for federal and state homeland security grants, including contracts, MOUs, applications, accounting, reimbursements, and reporting to state and federal authorities.
Supervise staff responsible for fiscal reconciliation, grant accounting, and grant performance reports, ensuring alignment with federal requirements and project timelines.
Oversee compliance and programmatic audits of regional grant recipients, including cities, counties, and special districts, and ensure subrecipients meet federal and state grant guidelines.
Provide technical assistance and resolve audit findings.
Monitor the grant administration unit’s operational efficiency, evaluate staff assignments, improve administrative systems, and recommend process enhancements for the transition project.
Supervise, train, assign, and evaluate staff; develop work plans and performance goals; and ensure timely, accurate administrative and compliance work.
Interpret, analyze, and apply federal, state, and local regulations relating to UASI grant administration; analyze and resolve compliance issues and inform managerial decisions.
Prepare monthly and annual management reports, document grant compliance processes through analytical and financial work, and direct fiscal year-end grant tasks.
Provide consultation and technical assistance to local, regional, and federal partners on grant management, fiscal processes, and compliance requirements.
Oversee the regional grant application process, including finalizing grant guidance, updating the grants manual, facilitating Hub and kickoff meetings, tracking submissions in Webgrants, completing Cal OES investment justifications, and monitoring compliance submissions.
Prepare and present materials to the Bay Area UASI Approval Authority as required.
Perform other related duties as assigned.