UASI Grants and Compliance Manager - Department of Emergency Management (0931)
About The Position
The Grants and Compliance Manager leads the administrative, fiscal, and compliance operations of the Bay Area Urban Areas Security Initiative (UASI) during a multi-year organizational transition. Reporting to the UASI General Manager, the role oversees grant compliance, supervises administrative and grants staff, and ensures homeland security grant programs meet federal, state, and local requirements. The position serves as the division’s primary expert in grant compliance and financial administration and liaises with regional stakeholders and grant award agencies. The role supports operational stability and continuity as the Bay Area UASI transitions to a sustainable agency structure. Its work includes managing grant finances and reporting, overseeing recipient audits, maintaining compliance systems, supporting the annual grant application process, and advising partners on grant management and fiscal processes. This is a full-time, 40-hours-per-week Permanent Exempt appointment not to exceed three years; appointees may reapply for an additional term.
Requirements
- Possession of a baccalaureate degree from an accredited college or university, or qualifying work experience substituted for up to two years of the required education on a year-for-year basis.
- Five years of complex grant compliance experience in emergency, disaster, or recovery planning and management within a public jurisdiction.
- Three of the five years of qualifying experience must include supervising professionals.
Responsibilities
- Manage financial administration for federal and state homeland security grants, including contracts, MOUs, applications, accounting, reimbursements, and reporting to state and federal authorities.
- Supervise staff responsible for fiscal reconciliation, grant accounting, and grant performance reports, ensuring alignment with federal requirements and project timelines.
- Oversee compliance and programmatic audits of regional grant recipients, including cities, counties, and special districts; ensure subrecipients meet federal and state grant guidelines.
- Provide technical assistance and resolve audit findings.
- Monitor the grant administration unit’s operational efficiency, evaluate staff assignments, improve administrative systems, and recommend process enhancements to support the transition project.
- Supervise, train, assign, and evaluate staff; develop work plans and performance goals; and ensure timely, accurate delivery of administrative and compliance functions.
- Interpret, analyze, and apply federal, state, and local regulations relating to UASI grant administration; conduct detailed analysis to resolve compliance issues and inform managerial decisions.
- Prepare monthly and annual management reports; conduct analytical and financial work to document grant compliance processes; and direct fiscal year-end grant tasks.
- Provide consultation and technical assistance to local, regional, and federal partners on grant management, fiscal processes, and compliance requirements.
- Oversee the regional grant application process, including finalizing grant guidance, updating the grants manual, facilitating Hub and kickoff meetings, tracking project submissions in Webgrants, completing Cal OES investment justifications, and monitoring compliance submissions.
- Prepare and present materials to the Bay Area UASI Approval Authority as required.
- Perform other related duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Manager
