Tumor Registrar - Certified (H) Remote

University of Miami•Miami, FL

11d•Remote

About The Position

The Tumor Registrar performs advanced technical work in coding and qualitative analysis of medical records for patients diagnosed, seen, or treated for malignant or benign reportable diseases at UM Sylvester Cancer Center, UM Hospital, and Bascom Palmer Eye Institute. Work follows American College of Surgeons Commission on Cancer (CoC) and Florida Cancer Data System (FCDS) guidelines and includes case finding, data collection and abstracting, data analysis and entry, follow-up, quality control, chart retrieval and review, report writing, and preparation of cancer program materials and submissions. The role supports Annual Reports, Tumor Boards and Tumor Board Grid, Survivorship Care Plans, Cancer Committee and related committees, and reporting to state and national databases and quality reporting programs. The registrar collaborates with navigators, physicians, nurses, and other personnel to support compliance with CoC and FCDS requirements and standards of care. Responsibilities include maintaining current knowledge of applicable standards and Florida cancer reporting laws, protecting patient privacy and confidentiality, attending relevant meetings and educational programs, and performing related duties as assigned. The position also supports follow-up tracking, data quality, and reporting for RQRS, CP3R, and PCHQR.

Requirements

Associate degree or higher.
Certified Tumor Registrar (CTR) certification from the National Cancer Registrars Association.
At least one year of Tumor Registry or related experience.
Knowledge of medical terminology, anatomy and physiology, SEER staging, TNM staging, Collaborative Staging, and ICD-9, ICD-10, and ICD-O-3 coding.
Excellent typing and computer skills, including Microsoft Word, Excel, PowerPoint, and Tumor Registry software.
Excellent verbal and written communication skills.
Respect patient rights and privacy and maintain confidentiality in accordance with applicable policies, standards, guidelines, and regulations.

Nice To Haves

Eligibility for Certified Tumor Registrar (CTR) certification.

Responsibilities

Screen and review suspense files and other sources to identify eligible cases for abstracting in accordance with CoC and FCDS guidelines.
Place ineligible cases in the Non Reportable File in the METRIQ Database.
Identify, review, and abstract eligible inpatient and outpatient medical records for non-analytic cases.
Enter abstracted information into the Tumor Registry electronic database and ensure the data is complete, accurate, and timely.
Contact physicians, healthcare providers, family members, patients, or other reliable sources to clarify missing or incomplete information.
Use appropriate approved coding resources, including CoC and FCDS resources.
Prepare requested statistical reports for internal, external, FCDS, and NCDB reporting, and assist with charts, tables, graphs, and analyses.
Collaborate with navigators, physicians, nurses, and others to support compliance with standards of care.
Assist with follow-up and tracking of eligible cancer patients to determine current health status and outcomes; update the registry and submit follow-up data to agencies as required.
Participate in departmental and organizational performance-improvement activities.
Review and correct registry edits and errors to ensure data completeness and accuracy.
Attend and participate in conferences, seminars, committee meetings, and other educational activities.
Perform RQRS, CP3R, and PCHQR case finding, non-analytic case abstracting, follow-up, and other reporting responsibilities for eligible cases.
Review the suspense file daily to identify eligible RQRS, CP3R, and PCHQR cases.
Abstract eligible non-analytic cases within one month of the first contact with the institution, following FCDS and CoC guidelines.
Create and submit monthly files of abstracted cases to RQRS, CP3R, and PCHQR.
Perform quality control, correct errors and data edits, and monitor reporting dashboards for compliance with standards of care.
Communicate with physicians, nurses, navigators, and related staff to capture relevant data and support concordance with measurable standards of care.
Re-abstract eligible cases as often as needed, generally every four to six weeks, to capture required treatment, cancer status, patient status, and outcome information.
Resubmit re-abstracted cases monthly and update RQRS information to reflect concordance with applicable measures.
Answer phones and perform other related tasks and duties as required.