Tuition Manager, Holy Infancy School

Diocese of Allentown•Bethlehem, PA

2d•Onsite

About The Position

The Tuition Manager is responsible for managing all tuition billing and related accounts receivable. This role works closely with the Business Manager to ensure efficient business processes and a complete and accurate financial picture of the school's operations. The position requires a high degree of integrity, loyalty, dependability, and a strong work ethic, along with poise, tact, diplomacy, and strong interpersonal skills for handling confidential situations.

Requirements

Minimum of Associate's Degree or 5 years of related business experience.
5 years of supervisory experience.
Clear records of Pennsylvania State Police Criminal Record Check (PATCH), Pennsylvania Child Abuse History, and Federal Bureau of Investigation Criminal Background Fingerprint Check as required under Commonwealth of Pennsylvania's Act 153 of 2014 (No less than 1 year old).
Attendance at the online Protecting God's Children class and Mandated Reporter Training.
Proficiency in Microsoft Office, especially Excel and Word.
Proficiency in FACTS/STS Program for Tuition management software.
Proficiency in iSolved for Payroll management.
Excellent organizational and communication skills.
High degree of integrity, loyalty, dependability, and a strong work ethic.
Demonstrated poise, tact and diplomacy.
High level of interpersonal skills to handle sensitive confidential situations.
Ability to work independently and proficiently.
Ability to sit for extended periods of time, walk and stand.
Manual dexterity to dial a telephone, enter data into a computer.
Ability to see and read a computer screen and printed material with or without vision aids.
Ability to hear and understand speech at normal levels on the telephone and in person.
Ability to speak in audible tones so that others may understand clearly in person and on the telephone.
Use of hands to operate standard office equipment is necessary.
Occasional reaching and lifting up to 20 pounds.

Nice To Haves

Be present at key functions and special meetings beyond normal office hours.

Responsibilities

Manage the entire cycle of billing for Registration, Tuition and Fees, the tuition collection cycle, and communication and statements to parents.
Post tuition to the student accounts in FACTS.
Maintain student agreements in FACTS, including tuition and financial aid information, setting them up in June and as new students enroll.
Maintain the system for any payments made at school or credits or financial aid to be applied.
Provide tuition entries for the General Ledger.
Reconcile the tuition receivable accounts in the General Ledger to the FACTS database.
Mail statements to parents 3 times per school year and follow up during the summer on outstanding balances.
Maintain tuition records for each family and provide updates on delinquent accounts to the Pastor and Principal.
Forward delinquency letters to families at the end of each quarter and field incoming phone calls related to tuition payment.
Maintain detail for current and prior students' tuition receivable accounts and reconcile to general ledger.
Adjust related allowance account as appropriate and reconcile to general ledger.
Ensure parent and student compliance with the school tuition policy.
Identify delinquent accounts and alert the principal and finance committee for appropriate action.
Maintain detail of EITC & OSTC Scholarship recipients and work with the Business Manager to reconcile with the general ledger to the subsidiary tuition management system.
Record receipts into the FACTS/STS system on a timely basis.
Provide the General Ledger manager/bookkeeper with regular tuition-related Cash Receipts reports for General Ledger posting.
Post Certificate program credits into FACTS/STS and provide the JE for the General Ledger.
Post information for Fundraising/Option into FACTS/STS.
Receive information from the Fundraising Office and maintain the database in FACTS/STS as a check and balance.
Complete any other tasks requested by the principal related to the finances of the school.