Tuition Manager, Holy Infancy School

Diocese of Allentown•Bethlehem, PA

10h•Onsite

About The Position

The Tuition Manager is responsible for managing all tuition billing and related accounts receivable for Holy Infancy School. This role works closely with the Business Manager to ensure efficient business processes and an accurate financial picture of the school's operations. The position requires managing the entire cycle of billing, tuition collection, and parent communication, as well as maintaining student agreements and financial aid information in the FACTS system.

Requirements

Minimum of Associate's Degree or 5 years of related business experience.
5 years of supervisory experience.
Clear records of Pennsylvania State Police Criminal Record Check (PATCH), Pennsylvania Child Abuse History, and Federal Bureau of Investigation Criminal Background Fingerprint Check as required under Commonwealth of Pennsylvania's Act 153 of 2014 (No less than 1 year old.)
Attendance at the online Protecting God's Children class and Mandated Reporter Training.
Proficiency in Microsoft Office, especially Excel and Word.
Proficiency in FACTS/STS Program for Tuition management software.
Proficiency in iSolved for Payroll management.
Excellent organizational and communication skills.
High degree of integrity, loyalty, dependability, and a strong work ethic.
Demonstrated poise, tact and diplomacy.
High level of interpersonal skills to handle sensitive confidential situations.
Ability to work independently and proficiently.
Must exhibit respect for the teachings and discipline of the Catholic Church.

Responsibilities

Manage the entire cycle of billing for Registration, Tuition and Fees.
Manage the tuition collection cycle.
Manage communication and statements to parents regarding tuition.
Post tuition to student accounts in FACTS.
Maintain student agreements in FACTS, including tuition and financial aid information.
Maintain the system for payments made at school, credits, or financial aid.
Provide tuition entries for the General Ledger.
Reconcile tuition receivable accounts in the General Ledger to the FACTS database.
Mail statements to parents three times per school year and follow up on outstanding balances during the summer.
Maintain tuition records for each family and provide updates on delinquent accounts to the Pastor and Principal.
Forward delinquency letters to families at the end of each quarter.
Field incoming phone calls related to tuition payment.
Maintain detail for current and prior students' tuition receivable and reconcile to general ledger.
Adjust related allowance account as appropriate and reconcile to general ledger.
Ensure parent and student compliance with school tuition policy.
Identify delinquent accounts and alert the principal and finance committee.
Maintain detail of EITC & OSTC Scholarships recipients and reconcile with the general ledger.
Record receipts into the FACTS/STS system on a timely basis.
Provide General Ledger manager/bookkeeper with regular tuition-related Cash Receipts reports.
Post Certificate program credits into FACTS/STS and provide the JE for the General Ledger.
Post information for Fundraising/Option into FACTS/STS.
Receive information from Fundraising Office and maintain database in FACTS/STS.
Complete any other tasks requested by the principal related to the finances of the school.