Trust Operations Specialist II

Bank of Hawaii•Honolulu, HI

21h

About The Position

Under the direction of the Section Manager and/or Supervisor, the position is responsible for accurate processing and reporting of trust payables, receivables, new and terminating account, securities settlement and custody, document preparation and review, records management, and trust system maintenance. This role involves administering accounts per policy and procedures, laws and regulations, and governing documents, and responding to internal and external client requests in a timely manner. The specialist will independently handle operational requirements of accounts, complete various memos, reports, balancing functions, and correspondence. They will also track delinquencies, review documentation for compliance, and respond to requests from auditors, financial institutions, vendors, and agencies. Additionally, the role involves assisting and training Trust Officers and Trust Specialists, performing complex processing, conducting research to resolve problems, and assisting in establishing and maintaining departmental policies and procedures. The specialist will also coordinate and participate in testing of system updates, enhancements, conversions, and process improvements, provide back-up support to other department staff, and coordinate and perform section-related projects. This includes conducting research and analysis, recommending alternatives, developing task plans, and ensuring implementation. The role requires staying informed of current bank policies, procedures, governmental laws, and regulations, attending ongoing product training, and maintaining and developing personal and technical skills.

Requirements

College Degree in related field or equivalent work experience.
At least three years of experience in the financial services area is highly recommended.
Demonstrated proficiency in the use of a PC/computer based software to include word processing, spreadsheets and database programs.
Demonstrated written and verbal communications skills.
Strong research, analytical, and interpersonal skills.
Demonstrated organizational skills and attention to detail.

Responsibilities

Accomplishes day-to-day account administration activities, including deposits and withdrawals of cash and assets, balancing of transactions, and interface functions.
Coordinates support division functions to ensure accurate and timely account activities and maintains current and accurate information on the trust computer/accounting system.
Administers accounts per policy and procedures, laws and regulations, and governing documents.
Responds to all internal and external client requests on a timely basis.
Independently handles all operational requirements of accounts.
Completes various memos, reports, balancing functions, and internal and external correspondence, as appropriate.
Tracks delinquencies and works with the appropriate Trust Officers for resolution.
Reviews documentation for requirements and compliance.
Responds to internal and external auditors’, financial institutions’, vendors’ and agencies’ requests verbally and in writing.
Assists and trains Trust Officers and Trust Specialists to process various types of accounting and securities transactions necessary for the proper administration of trust and custody accounts.
Works independently to perform complex processing requirements.
Performs research to resolve problems, initiating corrective actions and following through to ensure client’s satisfaction and to prevent recurrence.
Assists in establishing and maintaining policies and procedures relative to the department’s function.
Coordinates and participates in testing of system updates, enhancements, conversions, and process improvements.
Provides back-up support to other department supervisors and managers, internal and external customers, and technical support staff to ensure uninterrupted workflow.
Performs and coordinates section related projects as required.
Conducts research and analysis, recommends alternatives, develops task plans, and ensures implementation.
Keeps informed of current bank policies and procedures, governmental laws and regulations.
Attends ongoing product training and maintains and develops personal and technical skills relative to the position.
Performs all other miscellaneous responsibilities and duties as assigned.
Ensures (or assists with ensuring) compliance with applicable laws, regulations, regulatory requirements and Bank policies and procedures, including but not limited to those related to Fair Banking, Anti-Money Laundering laws and regulations, Bank Secrecy Act and USA PATRIOT Act.