Trust Operations Analyst

First American•Santa Ana, CA

3d•$27 - $36

About The Position

This role performs complex trust operations and accounting activities, including account reconciliations, cash processing, trade settlements, disbursements, and trust account maintenance. It serves as a key resource for the team, ensuring transaction accuracy and integrity, supporting audits and process improvements, providing guidance to less experienced staff, and helping maintain efficient day-to-day trust operations in a highly regulated environment. The role may serve as a department or function lead and subject matter expert, providing backup support across functional areas. It also works on special projects and assists with creating and monitoring procedures.

Requirements

High school diploma required.
At least 4 years of experience in a bank trust department or trust company operations role.
Experience with trust accounting systems and trust-related transactions.
Strong understanding of trust operations, account reconciliations, settlements, cash processing, and general ledger controls.
Demonstrated ability to identify, research, and resolve complex operational issues.
Strong analytical, organizational, and problem-solving skills, with exceptional attention to detail.
Ability to manage multiple priorities accurately in a deadline-driven environment.
Proficiency with Microsoft Office applications, particularly Excel.
Strong written and verbal communication skills, including the ability to guide and train less experienced team members.
Ability to work independently with limited supervision and exercise sound judgment.

Nice To Haves

Bachelor’s degree or an equivalent combination of education and work experience.

Responsibilities

Perform complex trust-account accounting functions, including cash receipts and disbursements, income collection, trade settlement, and control of the trust accounting system.
Conduct monthly certifications (audits) of critical general ledger and other accounts, identifying discrepancies for management review and correction.
Input accounting entries; prepare and balance or reconcile the daily blotter to the trust accounting system; and balance and process checks.
Review and process reject items, and receive, distribute, and file related documents.
Troubleshoot problems, ensure data integrity including daily backups, and prepare systems for transmission of daily data and activity.
Prepare, control, and process complex disbursements, income, note and other liability payments, and trust fees to and from trust accounts accurately and on time under established procedures.
Process settlement instructions and settle funds for assigned accounts according to instructions.
Answer questions from less experienced employees, help resolve problems, and provide resources and information.
Work on special projects assigned by the department manager.
Assist in creating and monitoring procedures.
Provide lead or subject matter expertise and backup support across department functional areas.