Trust Operations Analyst

Foley & Lardner LLP • Milwaukee, WI

14h • Hybrid

About The Position

Foley & Lardner LLP is seeking a Trust Operations Analyst to join their Trust Accounting team in the Milwaukee office. This role is crucial for maintaining the accuracy and integrity of client trust accounts and year-end tax information. The ideal candidate will possess strong analytical and organizational skills, a keen eye for detail, and the ability to thrive in a collaborative, deadline-driven setting. Responsibilities include processing security transactions (including complex corporate actions), managing receipts and disbursements, handling non-financial account data, and performing cash, security, and tax reconciliations. Success requires effective problem-solving, a solid grasp of trust accounting operations, and efficient issue resolution.

Requirements

• High school diploma or equivalent, plus a minimum of two (2) years of trust accounting or trust administration experience required; or a bachelor’s degree in Business, Accounting, Finance, or a related field.
• Strong operational, organizational, and time management skills, with the ability to manage multiple tasks and meet deadlines.
• Excellent attention to detail and analytical skills, with a strong commitment to accuracy.
• Ability to research issues, identify discrepancies, and apply sound problem-solving skills to resolve them.
• Ability to work effectively in a team-oriented environment where collaboration, reliability, and accountability are essential.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office Suite, including Excel and Word.

Nice To Haves

• Prior experience in trust accounting and/or working with trust accounting software preferred.
• Basic knowledge of securities processing and related account activity preferred.

Responsibilities

• Process trust account security activity, including but not limited to buys, sells, mergers, spin-offs, stock splits, name changes, and tax lot adjustments.
• Process dividend, interest, and capital gain distributions accurately and timely.
• Invest and divest money market funds daily, ensuring client accounts maintain appropriate cash balances and are not overdrawn.
• Perform cash, security, and tax reconciliations to ensure the accuracy and completeness of client account records.
• Process miscellaneous receipts and disbursements in accordance with established procedures and controls.
• Maintain non-financial data within the trust accounting system, including new account setup, security setup, interested party setup, and ongoing account maintenance.
• Set up and maintain beneficiary information in the tax reporting system.
• Prepare and distribute accurate client accounting statements and other reports in a timely manner, while maintaining records of distribution recipients and distribution dates.
• Research discrepancies, investigate account issues, and assist in resolving operational problems with accuracy and professionalism.
• Support compliance with applicable regulatory requirements, accounting standards, and internal procedures related to trust operations.
• Collaborate effectively with team members and other departments to ensure reliable, accurate, and timely trust operations support.
• Perform other duties as assigned.

Benefits

• Salary ranges for all positions are provided.
• The actual offered amount will be between the range minimum and midpoint based on factors: education, experience, geographic market, and internal pay equity at Foley.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree
• Number of Employees: 501-1,000 employees