Trucking Administrator

Granite Construction•Anchorage, AK

1d•$50,498 - $75,748•Onsite

About The Position

This position provides administrative support to the trucking dispatch department and serves as a primary administrative contact for owner-operator truckers. The role coordinates the documentation, compliance, contract, certified payroll, and payment-related processes required to establish and maintain successful partnerships with Granite.

Requirements

High School diploma or equivalent required
1–3 years of administrative, office, dispatch support, accounting, or related experience required.
Proficiency in Microsoft Excel, including organizing and maintaining spreadsheets, sorting and filtering data, and using common formulas.
Proficiency in Microsoft Word, Outlook, and other standard office applications.
Working knowledge of administrative processes related to contracts, invoicing, payments, recordkeeping, and document control.
Ability to review detailed documents for completeness, accuracy, and compliance with established requirements.
Strong written and verbal communication skills, with the ability to work professionally with owner-operators and internal partners.
Ability to work independently, manage competing priorities, and respond with an appropriate sense of urgency.
Detail-oriented with strong organizational, follow-up, and problem-solving skills.
Ability to handle confidential information and demonstrate ethical and professional business practices.
Ability to learn and use company systems
Ability to abide by Granite’s Code of Conduct on a daily basis.
Team player.

Nice To Haves

Experience supporting trucking, transportation, construction, or owner-operator operations preferred.
Experience with certified payroll and contract administration preferred.
Experience reviewing invoices, payment documentation, or compliance records preferred.
Knowledge of certified payroll requirements and reporting practices preferred.
experience with JD Edwards World/One World or similar enterprise systems preferred.

Responsibilities

Provide day-to-day administrative support to the trucking dispatch department to promote accurate, efficient, and timely operations.
Coordinate owner-operator onboarding and maintain required partnership documentation, including agreements, insurance certificates, tax forms, equipment information, compliance records, and payment setup materials.
Communicate with owner-operators to obtain missing or updated documentation, answer administrative questions, and support continued compliance with Granite requirements.
Review submitted documentation for completeness and accuracy, route materials for approval, and maintain organized electronic and paper records.
Support contract administration by tracking agreements, renewals, expiration dates, amendments, and related documentation.
Assist with certified payroll documentation and reporting, as applicable, to support contractual and regulatory requirements.
Coordinate with dispatch, field operations, accounting, payroll, and other internal teams to resolve documentation, invoicing, and payment issues.
Review owner-operator invoices, tickets, rates, and supporting records for completeness and assist with timely payment processing and reconciliation.
Maintain Excel spreadsheets, logs, and reports used to track owner-operator status, compliance, contracts, invoices, and payments.
Provide accurate and timely updates to department leadership regarding outstanding documentation, payment concerns, compliance issues, and other administrative needs.
Assist with audits and record requests to help ensure established internal controls and company procedures are followed.
Perform other administrative duties and special projects in support of trucking dispatch operations as assigned.

Benefits

paid holidays
sick leave
medical
dental
vision
life insurance
disability insurance
flexible spending plans
special programs for musculoskeletal health
mental wellness
100% of the premium is paid by Granite for eligible employees and dependents (for one of the PPO medical plans)
Health Savings Account (HSA) or a Flexible Spending Account (FSA)
100% match on the first 6% of eligible compensation that salaried employees defer into their 401(k) plans, which vests immediately.