TRIO Program Assistant

Walla Walla Community College • Walla Walla, WA

4d • Onsite

About The Position

Walla Walla Community College (WWCC) is seeking applicants for a part-time (50% FTE) TRIO Program Assistant at the Walla Walla campus. At Walla Walla Community College, we inspire all students to discover their potential and achieve their goals by providing relevant, equitable, and innovative learning opportunities and services. As an organization, we value learning opportunities, a sense of community, diversity, health and humor, excellence, integrity, teamwork, innovation, personal and professional growth, and sustainability. This position is open until filled. First consideration will be given to applicants whose complete application has been received by September 13, 2026 @ 11:59pm PST. See Required Application Materials section for more information. The Program Assistant performs general administrative support for a federal grant-funded program that serves first-generation, low-income and students with disabilities (TRIO Student Support Services) for both the Walla Walla and Clarkston campuses. The position is located on the Walla Walla campus and reports to the Director of TRIO Student Support Services.

Requirements

• Any combination of education, experience, and/or training that provides the applicant with the knowledge and skills to perform the job may be considered by the college.
• Associates degree OR High school diploma OR equivalent with two years of clerical experience
• Two (2) years professional experience using a computer with word processing, database, and spreadsheet programs (software and cloud-based)

Nice To Haves

• Bilingual in English/Spanish
• Experience with record keeping, ideally with grant experience
• Experience working with first-generation, multi-cultural and/or traditionally underrepresented populations
• Experience with online databases and integrated software including Microsoft Office products
• Understanding of video conferencing software
• Experience with different social media platforms
• Evidence of customer-focused service, preferably with experience responding to faculty, student and community needs
• Evidence of use of discretion and confidentiality in the workplace

Responsibilities

• Process new student applications for TRIO: Review for eligibility and completeness per grant requirements, Determine eligibility and evaluate for criteria of numbers of participants to serve per each eligibility
• Manage student database for participants, including recording and updating student files/records, record student attendance in TRIO activities
• Budget and purchasing duties, including initiating purchasing requests and submitting monthly budget forms through ctcLink (college management system)
• Produce reports from multiple database management systems (e.g. Student Access, ctcLink, National Student Clearinghouse)
• Manage TRIO inventory, including coordinating textbook and technology loan program for student study materials
• Assist with advertising and organization of TRIO activities (family nights, year-end event, career focus sessions, campus visits, workshops, etc.)
• Promote events through TRIO communication streams
• Coordinate with Marketing department for program materials, including social media
• Organization of facilities and refreshments for TRIO events
• Coordinates website updates with webmaster
• Assist with scheduling student advising sessions, communication, and daily appointment reminders
• Reception-greet students in TRIO area, respond to questions, assist with area computers and printing
• Coordinate travel for staff and students
• Assists with hiring paperwork and processes payments for program, enters transaction and updates budget sheet.
• Directs the activities of the work study student (or student worker)
• Train and supervise student worker(s) to assist Program Assistant in file management, area maintenance, fill-in receptionist when the Program Assistant is out of the office and other duties as assigned by TRIO Director (based on availability).
• Mentor in professional etiquette

Benefits

• medical, dental, life and long-term disability insurance
• paid sick leave
• paid vacation leave
• retirement plan
• 3% of taxable income deferred into the State of Washington Deferred Compensation Program (DCP) unless declined at time of hire

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: Associate degree