Tribal Executive Admin Assistant

Agua Caliente Casinos•Palm Springs, CA

3d•Onsite

About The Position

Supporting senior-level managers and executives, providing clerical and administrative support including the production of written/verbal communications, preparing highly confidential and business-sensitive reports and presentations, responding to department-level inquiries, and executing various complex projects and assignments.

Requirements

High school diploma or GED.
Associates Degree in Business Administration or equivalent preferred.
A minimum of 5 years experience at an Administrative Assistant level or higher or any combination of education, training, or experience that provides the required knowledge, skills, and abilities.
Must have strong PC skills being proficient with MS Office Suite, including Outlook, MS Word, Excel, and PowerPoint.
Strong English is a written and verbal communication skill set.
Ability to relate to all levels of management, Tribal Membership, visitors, and employees in verbal/written form.
Ability to organize/prioritize work, meet deadlines, and work with minimal supervision and multiple interruptions.

Nice To Haves

Associates Degree in Business Administration or equivalent preferred.

Responsibilities

Coordinate in-person and/or online meetings
Outlook calendar management for CPO.
Independently perform department level projects as assigned
Prepare and distribute Indian Planning Commission agendas, agenda packets and minutes of each meeting.
Prepare and distribute Agua Caliente Water Authority agendas, agenda packets and minutes of each meeting.
Prepare and distribute Departmental agenda packets for weekly Tribal Council meetings
Prepare Departmental Annual Report
Review and prepare property tax statements for processing
Produce and edit a wide range of documents using a variety of software.
Copy, distribute and file as required while maintaining a professional and secure workstation.
Open, sort, and distribute incoming correspondence, including email
Greet visitors and determine whether they should be given access to specific individuals
Answer, screen, and direct department incoming calls
File and retrieve documents, records, and reports.
Assists in the processing and mailing of department documents.
Draft internal and external communication relating to department projects.
Assists in the tracking and reporting of department expenditures including invoice processing.
Provide excellent guest service.
Must adhere to all Tribal Ordinance, Regulations, and the ACCC System of Internal Controls, and Standard Operating Procedures.