Executive Admin

Innova Solutions•New York, NY

2d•Onsite

About The Position

Innova Solutions is immediately hiring for an Executive Admin. This is a full-time, 6-month contract position located onsite in New York City, NY. The Executive Admin will proactively manage complex executive calendars, coordinate internal and external meetings, arrange domestic and international travel, and support executive communications. This role also serves as a key point of contact for stakeholders, anticipates needs, maintains confidential information, and builds relationships across the organization. Additionally, the Executive Admin will provide secondary administrative support to Vice President-level leaders within the Intelligence Ventures organization, assisting with leadership meetings, team events, and customer engagements.

Requirements

Significant experience supporting senior executives in a corporate environment.
Exceptional organizational skills and attention to detail.
Strong written and verbal communication skills.
Proven ability to manage multiple priorities simultaneously while maintaining a high degree of professionalism and accuracy.
Demonstrated ability to anticipate needs, exercise sound judgment, and operate with a strong sense of ownership and accountability.
Strong interpersonal skills and the ability to build productive relationships across all levels of an organization.
Advanced proficiency with Microsoft Outlook, PowerPoint, Word, Excel, and Teams.
Ability to handle sensitive and confidential information with discretion.
Must be able to be engaged on a W-2 basis.

Responsibilities

Proactively manage complex executive calendars, ensuring effective prioritization of meetings, commitments, and competing demands.
Coordinate internal and external meetings, including scheduling, logistics, agendas, materials, and follow-up as needed.
Arrange and manage domestic and international travel, including detailed itineraries and travel logistics.
Support executive communications and correspondence.
Serve as a key point of contact for internal and external stakeholders, demonstrating professionalism and responsiveness at all times.
Anticipate executive and team needs, proactively identifying and resolving issues before they arise.
Maintain confidential information with the highest degree of discretion and professionalism.
Build strong working relationships across the organization and with external partners, customers, and vendors.
Provide secondary administrative support to Vice President-level leaders within the Intelligence Ventures organization.
Assist with leadership meetings, team events, customer engagements, and other organizational activities as needed.