Tribal Development and Placement Coordinator

Four Winds Casinos Career Site•New Buffalo, MI

About The Position

SUMMARY: Manages databases and records for TDP Participants, ensuring accurate tracking and reporting. Provides administrative support, including scheduling, meeting coordination, and correspondence. Assists with onboarding, supply inventory, and clerical duties. Supports special events, creates class material and maintains bulletin boards. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following: Performs administrative tasks which include but are not limited to recordkeeping, scheduling, mailing, ordering and maintaining inventory of supplies, internal and external communication, organization and maintenance of files, compiling data, data entry, conducting reports, and other clerical duties. Records and distribute agendas and minutes for all Tribal Development Program committee meetings. Maintains and audits databases with TDP Participant information and meetings. As assigned, provides computer skills and typing assessments to job applicants. As assigned, assists Operations Managers with the onboarding process to include assisting with questions, obtaining identification, auditing, sending to drug screen. As assigned, assists Operations Managers with miles redemption packets, recertification packets, funding requests, electronic purchase packets, as well as other paperwork. Creates and provides class materials for Exploring Excellence. Maintains and updates TDP bulletin board and HR internal bulletin board. Assists with TDP special events including but not limited to Pow Wows, Banquets, Rallies, etc. Creates TDP Roundtable flyers and when requested assists with TDP Newsletters. Maintains an understanding of the Tribal Development Program and Program activities. Maintains a high level of confidentiality of employee and departmental information. Various other duties as assigned by TDP. The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of personnel so classified. Promotes the following within the department and among all employees: Creates an atmosphere of fun for all casino guests. Encourages mutual respect, dignity and integrity with all employees by setting positive examples at all times. QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Requirements

High school diploma or general education degree (GED) preferred.
Must possess excellent communication skills and be computer-literate, with a required typing speed of at least forty (40) words per minute and proficiency in Microsoft Word, and Microsoft Excel.
Must be able to work in a fast-paced environment with the ability to juggle and prioritize multiple tasks and demands.
Excellent oral and written skills required.
Strong organizational skills required.
Position requires demonstrated poise, tact and diplomacy.
This position requires a Level 4 Gaming License.
Ability to read, analyzes, and interprets documents, such as safety rules, operating and maintenance instructions and procedure manuals.
Some analytical ability is required in order to summarize data for reports and find solutions to various administrative problems.
Ability to write routine reports and correspondence.
Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals.
Ability to prepare and interpret graphs.
Ability to apply common sense reasoning to a variety of situations.
The employee must occasionally lift and/or move up to 25 pounds.
Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Responsibilities

Performs administrative tasks which include but are not limited to recordkeeping, scheduling, mailing, ordering and maintaining inventory of supplies, internal and external communication, organization and maintenance of files, compiling data, data entry, conducting reports, and other clerical duties.
Records and distribute agendas and minutes for all Tribal Development Program committee meetings.
Maintains and audits databases with TDP Participant information and meetings.
As assigned, provides computer skills and typing assessments to job applicants.
As assigned, assists Operations Managers with the onboarding process to include assisting with questions, obtaining identification, auditing, sending to drug screen.
As assigned, assists Operations Managers with miles redemption packets, recertification packets, funding requests, electronic purchase packets, as well as other paperwork.
Creates and provides class materials for Exploring Excellence.
Maintains and updates TDP bulletin board and HR internal bulletin board.
Assists with TDP special events including but not limited to Pow Wows, Banquets, Rallies, etc.
Creates TDP Roundtable flyers and when requested assists with TDP Newsletters.
Maintains an understanding of the Tribal Development Program and Program activities.
Maintains a high level of confidentiality of employee and departmental information.
Various other duties as assigned by TDP.