Tribal Affairs Contracts Portfolio Manager (WMS2/OTA) - Internal

State of Washington • Thurston County – Olympia, WA

1d • Remote

About The Position

The Office of Tribal Affairs (OTA) is seeking a Tribal Affairs Contracts Portfolio Manager to lead HCA’s portfolio of government-to-government contracts with Tribes, including the Tribal Nation Agreement, Primary Care Case Management, and Medicaid Administrative Claiming. The portfolio is valued at more than $40 million and supports health services for Tribal communities across Washington. The role provides strategic oversight of OTA contracts and procurements in collaboration with HCA Medicaid, behavioral health, policy, finance, legal, and contracts teams, ensuring funds are well managed and agreements honor government-to-government standards required by state and federal law.

This is a full-time, permanent, remote position. Occasional in-person meetings, events, or travel may be required based on business needs. Employees must be Washington state residents by their first day and must report to the Olympia office on their first and final days of employment. The standard schedule is 40 hours per week, Monday through Friday, 8 a.m. to 5 p.m.; alternative schedules may be considered based on business needs and supervisor approval. The opportunity is internal and open only to current HCA employees.

The manager plans and leads OTA’s enterprise contracting portfolio, directs large-scale procurements and multidisciplinary work, monitors and improves the Tribal Nation Agreement, develops portfolio tracking methods using Power BI and other data systems, coordinates expenditure and invoicing oversight, manages contracting policies and procedures, provides technical assistance and communication to Tribal Nations and contractors, and analyzes legislation affecting contracts and procurement. The position also represents OTA in governance forums and advises the Tribal Affairs Deputy Assistant Director on potential impacts of legislation.

Requirements

• Demonstrated ability to manage and anticipate Government-to-Government protocols in daily work.
• Demonstrated understanding of Government-to-Government protocols gained through lived and/or professional experience.
• Demonstrated knowledge of Federal Indian Law, including the Indian Self-Determination and Education Assistance Act of 1975 and the Tribal Self-Governance Act of 1994.
• Demonstrated knowledge of Tribal Health Jurisdiction.
• Demonstrated knowledge of Washington’s Tribal legal frameworks, including the Centennial Accord, Millennium Agreement, and RCW 43.376.
• Demonstrated knowledge of and ability to manage large volumes of contracts or grants within a governmental or similar setting.
• Expert-level verbal and written communication skills across business areas and functions, including personnel, legal proceedings, meeting logistics, and agency- and division-level procedures and processes.
• In-depth process and procedural knowledge of state government budget, travel and expense requests, contracts and purchasing, and information technology and facility service requests.
• Working knowledge of programs funded by Medicaid or the Substance Abuse and Mental Health Services Administration.
• Knowledge of state government at all levels, including legislators and the Governor’s Office.
• Ability to consider equity in decisions, processes, and day-to-day work, including potential effects on the people and communities served.
• Ability to learn and grow by seeking new perspectives, learning from experience, and continuously improving work and service.
• Ability to meet others’ needs by listening, understanding different perspectives, and responding with care, respect, and solutions.
• Highly organized and politically aware; able to keep complex, time-sensitive work moving and appropriately escalate issues.
• Straightforward and honest approach, ability to maintain confidentiality, and respect for Tribal sovereignty.
• Ability to meet commitments, work independently, remain focused under pressure, attend to detail, and seek improvements.
• Excellent interpersonal skills and ability to respond professionally and carefully to questions and concerns and build trust with Tribal leaders, agency partners, and colleagues.
• Must be a current HCA employee; the opportunity is open only to current HCA employees.
• Must be a Washington state resident upon the first day of employment.
• Must report to the Olympia office on the first and final days of employment.

Nice To Haves

• Bachelor’s degree in public administration, business administration, business law, commerce, economics, mathematics, statistics, or a closely allied field.
• Professional experience working with Tribal entities and managing large volumes of contracts or grants within a governmental or similar setting.
• Experience managing projects.
• Ability to problem-solve, prioritize workloads, meet deadlines, and provide independent strategic direction and decision-making.
• Ability to clearly communicate complex information verbally and in writing to a non-technical audience.
• Law degree from an accredited college or university approved by the Washington State Bar Association.
• Experience with process improvement and Lean Six Sigma.

Responsibilities

• Plan, lead, and manage OTA’s enterprise contracting portfolio, ensuring each contract and procurement has an agreed scope, procurement method, and timeline.
• Lead a multidisciplinary team on Indian Nation contracts in collaboration with Office of Contracts and Procurement professionals and project managers.
• Lead large-scale procurements on behalf of OTA and make decisions about contracting and procurement strategies.
• Monitor, manage, and improve the Tribal Nation Agreement; coordinate multi-divisional workgroups and meetings with clear agendas, outcomes, and tracked deliverables.
• Develop a method to track and monitor the portfolio using Power BI and other data systems.
• Represent OTA at the HCA Data Utilization Committee and other governance forums.
• Partner with the Division of Audit, Integrity, and Oversight and the Finance Division to ensure contracts meet expenditure and invoicing requirements; approve invoices and distribute funds.
• Escalate issues and risks with well-researched recommendations and coordinate legal review through OCP before bringing matters to leadership.
• Manage OTA’s contracting policies and procedures.
• Provide expert technical assistance and regular communication to Tribal Nations and other contractors, including through Dear Tribal Leader Letters.
• Analyze legislation affecting contracts and procurement and advise the Tribal Affairs Deputy Assistant Director on potential impacts.

Benefits

• Remote work and flexible schedules
• Medical, dental, vision, and basic life insurance
• Paid vacation, sick leave, and 12 paid holidays
• Paid Family and Medical Leave (PFML)
• Retirement options
• Training and professional development opportunities
• Employee wellness programs
• Employee Resource Groups (ERGs) supporting connection, community, learning, and professional growth

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: No Education Listed