UNIV - Treatment Care Coordinator, Orthodontics - College of Dental Medicine

Medical University of South Carolina•Charleston, SC

1d•$53,142 - $90,372•Onsite

About The Position

The Treatment Care Coordinator (TCC) supports patients through consultation, treatment acceptance and financial clearance for the College of Dental Medicine (CDM) Orthodontics Clinics located at Bee St., Nexton and West Ashley. This role works closely with providers, Patient Service Representatives (PSRs), and the Billing Office to ensure patients clearly understand their treatment plan, insurance benefits, and available payment options. This position plays a critical role in promoting case acceptance by ensuring patients have a clear understanding of treatment recommendations and financial commitments. The Treatment Care Coordinator will follow up with patients who do not commit to treatment at the consultation visit to answer questions and support treatment decisions. This position also addresses patient concerns and questions about finances and any balances they may become past due.

Requirements

A high school diploma and five years relevant experience in business management, public administration or administrative services; or a bachelor's degree and three years experience in business management, public administration or administrative services.
Ability to perform job functions in an upright position. (Frequent)
Ability to perform job functions in a seated position. (Frequent)
Ability to perform job functions while walking/mobile. (Frequent)
Ability to work indoors. (Continuous)
Ability to bend at the waist. (Frequent)
Ability to fully use both hands/arms. (Continuous)
Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent)
Ability to reach in all directions. (Frequent)
Possess good finger dexterity. (Continuous)
Ability to maintain tactile sensory functions. (Continuous)
Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous)
Ability to see and recognize objects close at hand. (Continuous)
Ability to see and recognize objects at a distance. (Frequent)
Ability to match or discriminate between colors. (Frequent)
Ability to determine distance/relationship between objects; depth perception. (Continuous)
Good peripheral vision capabilities. (Continuous)
Ability to maintain hearing acuity, with correction. (Continuous)
Ability to hear and/or understand whispered conversations at a distance of 3 feet.
Ability to perform gross motor functions with frequent fine motor movements. (Frequent)

Nice To Haves

At least two (2) years of Dental Assisting experience

Responsibilities

Review upcoming consultation appointments to ensure insurance information and patient records are accurate and complete.
Verify insurance benefits, submit prior authorizations when needed and prepare treatment cost estimates prior to the consultation appointment.
Coordinate with the Billing Office when clarification of insurance benefits or coverage is required.
Ensure financial estimates are prepared in advance so providers and patients can review treatment costs during consultation visits.
Document insurance verification and financial estimates accurately in the Electronic Health Record (EHR).
Manage Orthodontic Medicaid case coordination activities, including preparation, submission, and tracking of required documentation and authorization paperwork in accordance with Medicaid guidelines.
Meet with patients during or immediately following their consultation appointment to review recommended treatment plans.
Explain treatment costs, insurance coverage, patient financial responsibility, and available payment options.
Educate patients on CDM financial policies, payment plans and financing options when applicable.
Ensure patients clearly understand treatment expectations, timeline, and financial commitment prior to initiating treatment.
Accurately document treatment acceptance or financial discussions within the EHR.
Support case acceptance by addressing patient questions related to treatment plans, insurance coverage, and payment options.
Assist with coordinating treatment start appointments when patients accept treatment.
Follow up with patients who do not commit to treatment at the consultation visit to answer questions and encourage treatment progression.
Track and monitor case acceptance outcomes and provide follow-up communication as appropriate.
Collaborate with clinical staff and PSRs to ensure smooth transition from consultation to treatment start.
Serve as a communication liaison between Faculty and Resident providers, PSRs, and the Billing Office regarding treatment plans, insurance coverage, and financial arrangements.
Coordinate with front desk staff to ensure patients are scheduled appropriately for treatment start appointments.
Work with providers to clarify treatment recommendations when patients have additional questions regarding their treatment plan.
Facilitate resolution of patient questions related to financial estimates, insurance benefits, or payment arrangements and past due balances.
Assists front desk areas with PSR duties as needed.
Ensure all financial discussions, insurance verification, and treatment acceptance documentation are recorded accurately in the EHR.
Maintain compliance with HIPAA privacy regulations and CDM financial policies.
Participate in departmental meetings, training, and quality improvement initiatives related to patient access and care coordination.
Support operational improvements aimed at enhancing case acceptance and patient experience.
All other duties as assigned by manager.