Travel Specialist

Shelter Insurance Companies•Columbia, MO

22h•$19 - $23

About The Position

Plan and secure travel arrangements relative to conducting company business for employees and agents, according to needs established by management. Coordinate arrangements for Company meetings as requested for Home Office and field offices. Be available after hours when a Catastrophe Storm Team is activated and also available after hours to secure travel arrangements when any other emergency situation arises. Maintain current knowledge of all aspects of domestic and international travel. Maintain records and files and prepare regular and special reports necessary to Corporate Travel. Perform selected duties of the Manager of Corporate Travel when absent. Frontline Travel Agent for securing travel reservations including airline tickets, local transportation both domestic and international using Sabre GDS. Work with the Claims Department on securing all travel arrangements necessary for the Catastrophe Team and other claims adjusters traveling to the devastated area. Perform clerical duties of record keeping for all accounting procedures. Maintain records of unused tickets and credits for future travel. Confirm with Jefferson City Flying Service for the scheduling of the Company Plane, including flight itineraries and car rentals. Perform duties of the Manager of Corporate Travel when absent due to vacation or Company Travel obligations not limited to the Conference of Champions or Industry meetings. Plan meetings as requested by Home Office and Branch locations. This includes negotiating and contracting sleeping rooms, conference space, audio visual needs and food and beverage. Perform duties assigned by the Manager of Corporate Travel that will enhance the operation of the Travel Department. Due to the duties and responsibilities of this position, a Credit Bureau Report may be ordered on final candidates.

Requirements

Superior oral and written communication skills
Good math skills for determination of pricing and negotiating contracts
Excellent organizational and decision-making skills
Knowledge of MS Office for reporting, itineraries and other department needs
Ability to perform essential functions of the position, with or without a reasonable accommodation.

Nice To Haves

Experience as a travel agent working with Global Distribution System and Sabre preferred

Responsibilities

Plan and secure travel arrangements for employees and agents.
Coordinate travel arrangements for company meetings.
Be available after hours for emergency travel arrangements, including Catastrophe Storm Teams.
Maintain knowledge of domestic and international travel.
Maintain records, files, and prepare reports for Corporate Travel.
Perform duties of the Manager of Corporate Travel when absent.
Secure travel reservations including airline tickets and local transportation using Sabre GDS.
Work with the Claims Department to secure travel arrangements for the Catastrophe Team and adjusters.
Perform clerical duties for accounting procedures.
Maintain records of unused tickets and credits.
Confirm scheduling for the Company Plane with Jefferson City Flying Service.
Plan meetings for Home Office and Branch locations, including negotiating contracts for accommodations, conference space, A/V, and food/beverage.
Perform other duties assigned by the Manager of Corporate Travel.