Temporary Employee - Travel Specialist

University of Oklahoma•Norman, OK

1d•Onsite

About The Position

Join the Shared Business Services Center as a Temporary Travel Specialist! Are you looking for an opportunity to build your financial, customer service, and travel management experience while working with a collaborative, high-performing team? The Shared Business Services Center (SBSC) is seeking a Temporary Travel Specialist to support travel and expense management activities across the University of Oklahoma. This is a full-time, temporary position anticipated to last approximately six months, working Monday through Friday, 8:00 AM to 5:00 PM on campus. Whether you're looking to expand your skills, gain valuable University experience, or explore a future career in finance, travel management, or business operations, this role offers meaningful work that directly supports OU faculty, staff, students, and guests. At SBSC, we are committed to delivering outstanding service to our campus partners while fostering a culture built on: Excellent Customer Service, Effective Communication, Efficient Operations, Flexibility and Innovation, Integrity and Transparency.

Requirements

Strong attention to detail and accuracy.
Excellent organizational and time-management skills.
The ability to manage multiple priorities and deadlines.
Strong written and verbal communication skills.
A customer-focused mindset.
The ability to learn new systems and processes quickly.
A positive attitude and willingness to collaborate with others.
Sound judgment when interpreting policies and resolving issues.
High School Diploma or GED.
18 months of experience in customer service, accounting, finance, travel administration, business operations, or a related field.

Nice To Haves

Experience with travel reimbursements, expense reporting, or travel coordination.
Experience using Concur or similar travel and expense management software.
Experience working in a higher education environment.
Associate's or Bachelor's degree in Accounting, Finance, Business Administration, Hospitality, or a related field.
Experience using Microsoft Excel and financial systems.

Responsibilities

Providing travel and expense support to faculty, staff, students, and guests.
Reviewing and processing travel reimbursements and expense reports in Concur.
Assisting travelers with travel card expenses, documentation requirements, and reimbursement questions.
Preparing, tracking, and reconciling employee expense reports.
Making travel arrangements for university guests and students as needed.
Allocating travel expenses to the appropriate chart fields and funding sources.
Reviewing travel transactions for accuracy and policy compliance.
Maintaining financial records and supporting documentation.
Monitoring outstanding travel transactions and following up on missing information.
Researching and resolving travel-related issues and discrepancies.