Travel Specialist

All Star Recruiting Locums LLC•Boca Raton, FL

3d•Onsite

About The Position

All Star Healthcare Solutions is seeking dedicated, energetic, and hardworking individuals to join a successful and growing healthcare staffing company. The company culture is professional, fast-paced, and people-centric, with a focus on exceptional service. All Star prides itself on effectively servicing its Providers, Clients, and the Community, while also focusing on employees' personal, professional, and financial goals. As a Sun-Sentinel Top Places to Work recipient, All Star offers specialized development, benefits, competitive pay, and job expansion in a fun and collaborative environment. Job Summary: We are looking for a Travel Specialist. The Travel Specialist is an internal role responsible for researching, booking, coordinating, and servicing travel arrangements for All Star’s healthcare providers traveling to assignments across the United States. This role partners closely with sales consultants, providers, finance, and external vendors to deliver timely, accurate, and cost-effective travel solutions while adhering to client-specific budgets and internal approval requirements. This is not a travel agent or sales role. The Travel Specialist focuses on operational execution, financial compliance, problem resolution, and ongoing travel support in a fast-paced, high-volume environment.

Requirements

Strong customer service mindset with the ability to support providers in time-sensitive or high-pressure situations
Excellent organizational and multitasking skills with strong attention to detail
Solid financial awareness with the ability to manage budgets, recognize cost variances, and follow approval processes
Strong written and verbal communication skills
Proven ability to problem-solve independently while following established guidelines and escalation paths
Comfortable working in a fast-paced, deadline-driven environment with shifting priorities
Proficiency with travel booking platforms, reservation systems, and Microsoft Office or similar tools

Nice To Haves

Bachelor’s degree preferred, but not required
Prior experience in travel coordination, logistics, operations, finance-adjacent roles, or customer service strongly preferred
Any combination of knowledge, skills, abilities, experience, and/or education may be considered

Responsibilities

Research, book, and manage travel arrangements, including airfare, lodging, and rental vehicles
Coordinate travel in alignment with assignment requirements, start dates, client-specific requirements, and company travel policies
Identify travel options that exceed client-specific requirements and obtain required approvals prior to booking
Maintain accurate and up-to-date travel records, itineraries, approvals, and supporting documentation
Monitor upcoming travel to proactively identify and resolve potential issues such as delays, cancellations, missed connections, or lodging changes
Respond promptly to urgent travel disruptions with a solutions-oriented, customer-first approach
Build and maintain effective working relationships
Manage a high volume of concurrent bookings while meeting tight deadlines and service-level requirements expectations
Participate in a rotating after-hours on-call schedule to support urgent provider travel needs, as business requirements dictate
Perform other duties as assigned