Travel & Purchasing Specialist

University of Arkansas • Fayetteville, AR

13d • Onsite

About The Position

The Travel & Purchasing Specialist provides comprehensive administrative support for departmental travel, managing all aspects of travel arrangements and reimbursement for faculty, graduate students, and guests, along with procurement support. This role ensures compliance with university and college policies, accurate financial documentation, and timely processing of travel and purchasing-related transactions while supporting departmental operations as needed. This position will provide office coverage as needed. This is an hourly position scheduled for 20-25 hours per week and is responsible for closing the office at 5pm. Dress code is business casual. This position is on-site.

Requirements

• Highschool diploma or equivalent
• Word, Excel and PowerPoint experience
• Social media marketing experience
• Detailed and customer-service experience
• Organization skills and ability to multi-task

Nice To Haves

• Experience in Workday

Responsibilities

• Coordinate end to end travel support for departmental faculty, graduate students, and guests.
• Prepare and process travel spend authorizations in accordance with university and college policies.
• Arrange and coordinate transportation, lodging, car rentals, and other travel-related logistics.
• Prepare, review, and submit travel expense reports to ensure accuracy, completeness, and timely reimbursement.
• Maintain and appropriately use the departmental an assigned administrative travel card and procurement card in compliance with established guidelines and internal controls.
• Ensure timely, accurate submission and retention of required financial, procurement and travel documentation.
• Assist with a variety of purchasing activities, including memberships, business meals, and requisitions.
• Provide guidance to faculty and staff on university policies and procedures related to travel and purchasing, under the direction of the college’s accounting center.
• Attend accounting center travel trainings as needed.
• Assist with front office coverage and other administrative support duties as needed.
• Regular, reliable, and non-disruptive attendance is an essential job duty, as is the ability to create and maintain collegial, harmonious working relationships with others.

Benefits

• university contributions to health, dental, life and disability insurance
• tuition waivers for employees and their families
• 12 official holidays
• immediate leave accrual
• a choice of retirement programs with university contributions ranging from 5 to 10% of employee salary

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED