Travel & Procurement Supervisor

Maricopa County • Phoenix, AZ

7d • Hybrid

About The Position

The Travel & Procurement Supervisor is responsible for daily oversight of the department’s travel and procurement team, which collectively manages all procurement, travel, and training reservations for MCAO. This team secures travel arrangements for victims and witnesses testifying in court and for detectives investigating active cases, registers employees for specialized training, and purchases a wide variety of goods and services. If you enjoy supporting a team of attorneys, paralegals, and victim advocates who are on the front lines of the criminal justice process, this position is for you!

Requirements

• Three years of professional procurement experience
• Bachelor’s Degree in Public Administration, Finance, Business Administration, Supply Chain, or related field
• Must have the ability to obtain CAPA certification within three months of hire
• Must pass a pre-employment background and/or fingerprint investigation as required by statute or policy, including drug and alcohol testing requirements for positions designated as safety-sensitive
• Possesses or has the ability to obtain a valid Arizona driver’s license at the time of hire

Nice To Haves

• Experience drafting, reviewing, and administering contracts.
• Public sector procurement experience, including writing scopes of work, task orders, and procurement specifications.
• Demonstrated ability to review, evaluate, and score competitive solicitations in compliance with public procurement rules.
• Experience gathering bids and quotes in accordance with public purchasing thresholds, documentation, and audit requirements.
• Supervisory experience, including reviewing staff work, writing performance evaluations, and monitoring workload and compliance.
• Experience coaching, mentoring, and counseling employees to support performance, development, and team accountability.
• Strong Excel skills, including proficiency with advanced formulas and functionality such as V-LOOKUP, X-LOOKUP, INDEX/MATCH, pivot tables, and other analytical tools.
• Enjoys a fast-paced environment

Responsibilities

• Train, mentor, and manage the Travel & Procurement team, ensuring accurate work products, balanced workload distribution, and effective supervisory support.
• Maintain a reliable in-office presence during standard business hours to support staff and the greater Finance & Language Services team, ensure availability for supervision, and facilitate collaboration.
• Review and approve all pre‑ and/or post‑travel requests for victims, experts, eyewitnesses, and law enforcement partners, ensuring compliance with policy.
• Review and approve all employee travel and training requests, ensuring completeness and accuracy.
• Review and approve all post‑travel reimbursement requests, ensuring documentation is accurate and in compliance with allowable expenses.
• Create, review, and approve departmental purchase orders in accordance with organizational policy.
• Maintain tracking logs for travel, procurement, and contract activities, including requests, renewals, extensions, and cancellations.
• Serve as the P‑card administrator, overseeing card issuance, usage monitoring, reconciliations, compliance, and training.
• Serve as the liaison between MCAO and the County Office of Procurement Services, coordinating procurement actions and resolving agency procurement issues.
• Lead complex procurements for goods and contracted services, including competitive solicitations, impracticable purchases, sole source requests, and task orders.
• Create procurement proposals and scopes of work by conducting market research, gathering customer requirements, and compiling supporting data.
• Evaluate vendor solicitation responses based on qualifications, pricing, conformance to requirements, and departmental needs.
• Assess requests that fall outside policy or organizational standards and provide appropriate guidance, including explaining the deviation, advising on compliant alternatives, or identifying next steps when additional information or higher approval is required.
• Provide timely responses to occasional urgent evening and weekend travel requests, changes, and inquiries to ensure uninterrupted operational support.

Benefits

• Tuition reimbursement
• Exceptional work-life balance
• Opportunities for growth and development within Maricopa County
• Low-cost, high-value healthcare for you and your qualifying dependents
• Child care benefits, including access to our on-site center, Maricopa County Kids Club, dedicated to serving Maricopa County families
• Paid vacation, sick time, and parental leave
• Extensive wellness program, including an incentive
• Enrollment in the Arizona State Retirement System, a defined retirement benefit requiring a 12% monthly contribution rate that includes a 100% employer match on Day 1

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level