Procurement and Travel Specialist

Catholic Charities Serving Central Washington•Yakima, WA

2d•Onsite

About The Position

The Procurement and Travel Specialist receives requisitions for purchases, generates purchase order documents, and places orders. They also coordinate staff travel by arranging lodging accommodations, calculating advanced per diem allowances, preparing required travel documents, and reconciling expenses. The Procurement and Travel Specialist provides technical support to the procurement process/system and must have the ability to effectively communicate and collect information from programs/departments on their purchasing needs, projects, and bid process to effectively utilize Catholic Charities and Catholic Charities Housing Services funds.

Requirements

High School Diploma, required
1 year of related experience required
Knowledge and experience with computerized database systems
Experience working with government contracts desirable
Excellent written and verbal communication skills
Experienced in Microsoft Office Suite
Valid Washington State Driver’s license and minimum liability insurance required by WA State
Must be deemed insurable by Catholic Charities’ liability insurance provider
Being cleared by criminal background check and fingerprinting when required

Nice To Haves

Associate’s degree in business administration or related field preferred

Responsibilities

Assists with agency vehicle reservation process, including distributing keys and collecting gas receipts
Receives requisitions and analyzes for quality, specifications, and delivery requirements.
Assign purchase order number and place order with appropriate vendor/contractor.
Assists with ensuring vendors/contractors are verified through www.sam.gov
Assists with preparing written bid requests to vendors/contractors and evaluating vendors/contractors through various objective performance measures
Ensures purchase order documents are complete, filed, logged, and distributed to all appropriate programs/departments.
Identifies ways to improve workflows and processes to increase efficiency.
Assists with vendor entries, updates, status, documentation, and payment tracking in accounting system
Reconciles monthly credit card statement
Coordinates staff travel
Ensure all funder reimbursable travel expenses are coded and approved before any travel accommodations are reserved
Research and schedule hotel, flight, and ground transportation for overnight travel by staff and others such as job candidates and clients
Ensure all travel forms are filled out and approved before any reservation or booking is completed.
Assist with obtaining all funder prepaid travel, hotel, flight, and per diem documentation.
Review travel expense vouchers following staff overnight travel to ensure proper documentation, coding, and authorizations.
Collects and distributes mail for the department
Represents Catholic Charities in the most positive manner with other staff, administrators, vendors, customers and the community we serve.
Perform other duties as assigned

Benefits

13 paid holidays
12 days of vacation
12 days of sick leave per year
Health insurance including medical & prescription coverage, with optional dental and vision insurance plans. Majority of premiums paid by Catholic Charities
Retirement 403(b) Plan: employee contributions commence upon employment; Catholic Charities contributes 2% of monthly income and matches up to 4% of employee contributions following 6 months of employment
Basic Life Insurance paid 100% by Catholic Charities
Flexible Spending Account eligibility following 6 months of employment
Education Assistance Program reimbursing up to $5,250 per year for approved continuing education after 6 months of employment
Additional voluntary insurances including supplemental life, accidental death & dismemberment (AD&D), critical illness, long term disability, accident, and ID theft
Employee Assistance Program includes 3 counseling sessions per year, legal consultations, financial coaching, and other wellbeing tools
Annual longevity awards begin at 5 years of employment