Travel & Procurement Specialist III

University of Central Florida•Orlando, FL

1d•$48,722 - $54,203

About The Position

The Knights Experience Team (kNEXT) at the University of Central Florida provides customer service and administrative support to Finance Business Centers, Human Resources Business Centers, and employees across university colleges and divisions. Its work consolidates transaction-based functions, reduces administrative burden, and improves process efficiency so academic and administrative units can focus on their missions. UCF is seeking a Travel & Procurement Specialist III to lead a team of specialists supporting travel and procurement across the university. This is a working-lead role that combines staff supervision, procurement and travel transaction support, campus expertise, training, and continuous process improvement. The specialist guides and develops the team, advises campus partners on applicable procedures, and helps maintain accurate, efficient processes serving university colleges and divisions.

Requirements

High school diploma or equivalent and at least 4 years of relevant experience, or a combination of relevant comparable education and experience; an equivalent combination pursuant to Fla. Stat. 112.219(6) is also acceptable.
All applicants must be authorized to work for any U.S. employer; visa sponsorship and H-1B transfers or employment-based visa processing for individuals currently sponsored by another employer are unavailable.
UCF expects employees to reside in Florida as of the employment start date unless the job posting explicitly states otherwise.

Nice To Haves

At least 2 years of experience supervising staff in a working-lead capacity, including hiring, training, setting expectations, providing performance feedback, and addressing performance concerns.
At least 3 years of experience in purchasing, travel, accounts payable/receivable, or related financial operations.
Working knowledge of financial, purchasing, and travel rules, regulations, policies, and procedures, including purchasing card, spend authorization, and expense report processes.
Ability to set and uphold team customer service standards while providing high-quality service to internal and campus partners.
Excellent communication and interpersonal skills, including coaching, navigating difficult conversations, and positively influencing colleagues and stakeholders.
Strong analytical and problem-solving skills, sound judgment in resolving complex issues, and ability to escalate appropriately.
Excellent organizational skills and attention to detail, with ability to manage competing priorities in a high-volume environment.
Experience with Workday, PeopleSoft, or a similar ERP system, and proficiency in Microsoft Outlook, Excel, and Teams.
Bachelor’s degree.

Responsibilities

Supervise team members, including hiring and training, monitoring performance and providing feedback, maintaining leave requests and personnel records, setting goals and objectives, monitoring accomplishments, enforcing customer service standards, and resolving complex issues.
Support procurement requests for goods and services, ensuring compliance with applicable policies and regulations and timely, accurate processing that reflects receipt of goods or services.
Research suppliers and obtain quotes for goods and services as needed.
Assist with developing bid solicitations and participate in developing contracts and agreements.
Identify and review applicable contracts or determine whether a Waiver of Competition and Sole Source Certification is needed under applicable policies and regulations.
Initiate and review requisitions, manage purchase orders, and initiate change orders as needed.
Create receipts and supplier invoices or purchasing card transactions to support timely payments.
Reconcile and verify purchasing card transactions for policy compliance, allowability, required documentation, and accuracy.
Support travel requests by creating and reviewing Spend Authorizations and Expense Reports.
Assist with travel arrangements, collecting receipts and documentation, and processing travel advances and reimbursement requests in accordance with applicable policies and regulations.
Serve as a subject-matter expert for Finance Business Center Travel/Procurement Coordinators on procurement and travel processes and procedures.
Support travel and procurement training efforts.
Continuously review and improve processes to increase operational efficiency and effectiveness.
Perform other job-related duties as assigned.