Procurement Specialist III

FHI 360 • US-REMOTE-NC, DC

1d • $83,000 - $103,000 • Remote

About The Position

Supports the procurement of commercial goods and professional services for FHI 360. Creates and processes purchase orders according to established procurement policies and procedures, monitors costs and vendor performance to ensure timely receipt, coordinates procurement activities with other departments, and contributes to process improvements for efficiency and sustainability.

The role handles procurement documentation, requisitions, supplier bids, contracts, invoices, and delivery coordination. It also manages logistics for relocation of expatriate employees’ household goods and personal vehicles, authorizes invoices related to relocation expenses, and serves as a point of contact regarding office and residential leases. The position works with internal and external customers and global audiences, sometimes providing communication and training outside standard business hours. It reports directly to the Associate Director and may guide staff or serve as a team lead; supervision is limited to financial signature authority assigned by management.

The work takes place in a virtual office environment and involves computer-based work. Travel is less than 5%.

Requirements

• Bachelor’s degree or international equivalent in Business Administration or a related field.
• At least 5 years of procurement experience.
• Strong knowledge of procurement methods and procedures.
• Working knowledge of company policies and standards for procurement services.
• Excellent oral and written communication skills; able to communicate clearly and positively with clients and staff.
• Fluent in reading, writing, and speaking English.
• Proficiency in Microsoft Office and relevant business software, including collaboration and procurement platforms such as Office 365, SharePoint, and Teams.
• Demonstrated analytical and problem-solving skills.
• Ability to analyze and interpret data, identify errors, and prepare reports.
• Ability to work collaboratively and independently.
• Aptitude for adapting to evolving procurement technologies and digital tools.
• Demonstrated experience facilitating staff training on systems and procurement-related actions.
• Experience contracting with vendors classified as individuals or consultants.
• Experience managing and executing supplier selection and competitive solicitation processes such as RFI, RFQ, and RFP.
• Ability to work across time zones; the role may require communication and training during non-standard business hours.
• Ability to spend extended periods looking at a computer screen and performing repetitive keyboard work; sit or stand for extended periods; and lift or move up to 5 lbs.

Nice To Haves

• Procurement-related certification such as CPSM or APICS.
• Prior experience in a non-governmental organization (NGO).
• Experience with digital procurement systems and process automation.
• Deltek Costpoint, DocuSign, and Power BI experience.
• International office lease experience.
• Past experience collaborating across time zones.

Responsibilities

• Prepare, maintain, and review procurement files and reports, and maintain departmental price lists.
• Assist in developing bid specifications for the RFx process.
• Review requisitions and vendor proposals for accuracy, terminology, and specifications.
• Contact suppliers to schedule or expedite deliveries, resolve shortages, and ensure contract terms and organizational needs are met.
• Maintain compliance with organizational and government procurement regulations and share updates with management, staff, and vendors.
• Validate shipments to ensure orders are accurate and goods meet specifications.
• Compare prices, specifications, and delivery dates to determine the best supplier bids.
• Maintain purchase order documentation and verify invoices for payment with Accounts Payable.
• Assist with developing and revising procurement operating procedures, policies, forms, and templates.
• Work with internal and external customers to ensure procurement activities comply with company and regulatory requirements.
• Analyze quotations, select or recommend suppliers, and schedule deliveries.
• Prepare purchase orders, consulting agreements, and other supplier contractual documents, and follow up to expedite delivery of goods and services.
• Obtain delivery certifications, check them against orders, and review discrepancies.
• Develop and maintain records and files for efficient operation.
• Manage procurement logistics for relocation of expatriate employees’ household goods and personal vehicles.
• Authorize and approve invoices related to relocation expenses.
• Serve as a point of contact regarding office and residential leases.
• Receive, examine, and process requisitions and documents related to procurement supplies, materials, and equipment.
• Compare costs, evaluate quality, and determine the necessity of supplies and equipment.
• Communicate with vendors about new products and market trends.
• Consult department managers to determine procurement needs and specifications.
• Analyze procurement trends to identify best practices and cost-saving opportunities.
• Assist with training and developing procurement policies and procedures for staff and stakeholders.
• Communicate and work with global audiences, sometimes providing communication and training during non-standard business hours.
• Use digital procurement platforms to streamline workflows and data tracking.
• Perform other duties as assigned.

Benefits

• FHI 360 contributes 7% of monthly base pay to a money purchase pension plan account.
• US-based full-time staff receive 18 days of paid vacation per year, 12 sick days per year, and 11 holidays per year; paid time off is reduced pro rata for employees working less than a full-time schedule.
• Competitive benefits package, professional development, and policies and programs that support a healthy work/life balance.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level