Travel Operations Specialist

Cayuse Holdings•Blackstone, VA

1d•$20 - $20•Onsite

About The Position

The Travel Operations Specialist provides a full range of travel support services and passport/visa requirements. This position aligns with Cayuse’s core values of Innovation, Excellence, Collaboration, Adaptability, and Integrity by fostering technical solutions that meet customer needs, promoting teamwork, and prioritizing quality in deliverables.

Requirements

Must possess a high school diploma, associate’s degree preferred, together with three (3) years of customer service and administrative experience
Previous experience in coordinating/providing travel support services is preferred
Secret Clearnce is required.
Due to the nature of work at the client’s site, U.S. Citizenship is required.
Must be able to pass a background check. May require additional background checks as required by projects and/or clients at any time during employment.
Thorough knowledge of Microsoft applications (MS Word, Excel)
Strong oral and written communication skills required
Ability to handle multiple tasks simultaneously
Knowledge of basic accounting skills is helpful
Ability to work independently.

Nice To Haves

associate’s degree preferred
Previous experience in coordinating/providing travel support services is preferred
Knowledge of basic accounting skills is helpful

Responsibilities

Ensures E2 accounts/profiles are active and available for employees. Ensures approval chains are accurate.
Provides administrative support for employees, invitational travelers and students in creating travel authorizations and vouchers in the electronic travel system.
Reviews student and staff travel authorizations prior to submission for funding to ensure claims are in conformance with Federal Travel Regulations and programs.
Maintains accurate spreadsheets indicating voucher costs for students.
Assists budget in de-obligating unused travel funds and provides assistance in resolving unliquidated travel obligations.
Provides guidance on Federal Travel Regulations.
Reviews vouchers to ensure compliance with Federal Travel Regulations. Research and resolve problems encountered in the voucher process.
Provides guidance to staff in submitting visa and passport applications.
Provides guidance to staff in submitting country clearance applications.
Review suspense file and take appropriate action to correct any discrepancies to ensure timely processing
Generate various reports related to travel expenses.
Provide briefings/presentations related to travel and voucher processing.
Updates the travel standard operating procedures.
Backs-up the Lodging Coordinator position.
Other duties as assigned.