Travel & Expense Supervisor

Bosch Building Technologies LLC•Phoenix, AZ

18h•Onsite

About The Position

About Robert Bosch GmbH Headquartered in Germany, Robert Bosch GmbH is a premier global supplier with four primary business sectors: Automotive Technology, Industrial Technology, Consumer Goods, and Energy and Building Technology. Over 400,000+ associates generate sales of over €90 billion. Bosch improves quality of life worldwide with products and services that are innovative and spark enthusiasm. In short, Bosch creates technology that is “Invented for life.” Ninety-two percent of the share capital of Robert Bosch GmbH is held by Robert Bosch Stiftung GmbH, a charitable foundation. The special ownership structure guarantees the entrepreneurial freedom of the Bosch Group, making it possible for the company to plan over the long term and to undertake significant investments in safeguarding its future. In North America, Robert Bosch LLC supplies automotive original equipment and aftermarket products, industrial drive and control technology, power tool, security and building technology, thermo-technology, household appliances, solar energy, healthcare, and software innovations. Bosch established its regional presence in North America in 1906 and now employs 41,000 associates in more than one hundred locations. Bosch Building Technologies Integrator Business The regional system integration business called Bosch Building Technologies offers solutions and customized services for building security, energy efficiency, and building automation for commercial buildings and infrastructure projects Bosch started its Integrator Business in North America through the acquisition of Climatec in 2015. Climatec expanded Bosch’s role as a comprehensive supplier of energy, building automation and security solutions. Climatec is recognized in the building industry as an independent single-source integrator of critical building systems including energy services, building automation and security & life safety in the U.S. market. The company provides consulting, planning, implementation and 24/7 remote management. Climatec is active in several market segments and industries including data centers, commercial real estate buildings, and federal, state, and local government. Climatec has operated as an independent entity, maintaining its offices in Arizona, California, Nevada, Texas, New York, and New Jersey. Climatec continues to represent and integrate numerous leading manufactures’ product lines across its wide range of services, including Bosch products. In 2023, Bosch acquired Canadian-based security integrator Paladin Technologies. Merging Paladin Technologies and Climatec will significantly expand Bosch’s Integrator Business in North America. Today the combined entity of Bosch Building Technologies (previously Climatec and Paladin Technologies) represents over $800M in revenues and 2800 associates. Utilizing the strengths of both companies, Bosch offers its customers a complete portfolio of networked and efficient energy, building automation and security solutions. Job Summary: Travel and Expense Supervisor is responsible for overseeing day‑to‑day Travel and Expense operations while ensuring accuracy, timeliness, and compliance with company policies. This role serves as a subject‑matter expert and lead point of contact for invoice processing, vendor relations, expense reporting, and month‑end close activities, while also supporting process improvements and mentoring staff.

Requirements

High school diploma or GED required
Minimum of 5 years of progressive payables experience
At least 2 years in a senior or lead payable role with demonstrated ownership of payables processes
Strong proficiency with Microsoft Excel, Word, and Outlook
Solid understanding of invoice processing, payment cycles, and AP controls
High level of accuracy, organization, and attention to detail
Ability to manage multiple deadlines in a fast‑paced environment
Strong written and verbal communication skills
Ability to handle interactions professionally and resolve conflicts

Nice To Haves

Associate’s or bachelor’s degree in accounting, Finance, or related field
7+ years of accounts payable experience in a mid‑ to large‑size organization
Experience leading or mentoring AP staff
Experience with ERP or accounting systems (e.g., Oracle, SAP, NetSuite, Workday, or similar)
Experience supporting audits and financial close processes
Familiarity with process improvement or AP automation initiatives

Responsibilities

Provide guidance, training, and management of Travel & Expense (T&E) team fostering accuracy, accountability, and customer service excellence
Allocate and monitor team workload to ensure efficient processing and coverage across entities and regions
Serve as primary point of contact for internal customer inquiries and issue resolution
Oversee reviews/approvals, and resolve employee expense reports
Ensure proper coding and accurate entry of expense reports into the ERP
Oversee weekly T&E batch, balance, clear & provide reporting to treasury
Oversee monthly employee reimbursements, balance, clear & provide reporting to treasury,
Reconcile T&E transactions and resolve discrepancies promptly
Monitor Credit lines to ensure payments are processed as needed
Oversee management of corporate credit card accounts & new card issuance
Oversee terminations for corporate credit card accounts
Assist with month‑end, quarter‑end, and year‑end close activities
Support audits by providing documentation and responding to auditor requests
Identify opportunities for process improvement and efficiency
Periodic travel to support operational alignment and strengthen relationships with distributed teams to include in-person engagement for team development, process standardization, and key initiatives as identified
Perform additional duties and projects as assigned
In accordance with applicable Company policies/procedures and Federal/State laws, will perform the following supervisory responsibilities: planning, assigning, and directing work; coaching and appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.