Travel Coordinator

Vibrant Emotional Health

9d•$27 - $33•Hybrid

About The Position

The Travel Coordinator will assist the Vice President, Operational Strategies and the 988 Logistics Manager with activities related to events, travel and expense reimbursement. This includes scheduling and booking travel, creating itineraries, communicating with internal and external stakeholders, soliciting travel proposals and RFPs, and expense/reimbursement tracking.

Requirements

Two years of experience in an administrative capacity.
Familiarity with Microsoft 365.
Excellent communication and interpersonal skills.
Courteous and professional.
Detail-oriented, with effective time management, multitasking, problem-solving, and organizational skills.
Ability to establish productive and collaborative relationships with all levels of staff.
High School diploma or equivalent required.

Nice To Haves

Experience in a travel or logistics role preferred.
Knowledge of online booking tools and expense management software preferred.
Interest in mental health/suicide prevention and some familiarity with the nonprofit sector preferred.
Bachelor's degree preferred.

Responsibilities

Plan itineraries, research, book, and manage multi-leg domestic and international travel schedules.
Ensure that all travel is compliant with the Vibrant Event and Travel policy. Enforce travel policies, per-diem limits, and spending guidelines.
Liaise with airlines, hotels, and car rentals. Assist in negotiating GSA and corporate rates.
Supports travel logistics for events and conferences including booking flights, hotels, car rentals and gathering relevant supporting documents to ensure adherence to travel and expense policies.
Completing pre-established event budget templates and processing relevant invoices.
In partnership with Finance, supports annual travel budget tracking and reporting for various departments.
Connects with the Logistics Manager on a weekly basis to share progress, surface roadblocks, and brainstorm solutions.
Develops an understanding of internal and external systems, such as Tipalti, Bill, and Egencia, create itineraries, confirm and book travel, process expense reports and credit card/invoice requests.
When needed, process credit card reconciliation and external expense invoices in a timely manner.
Engages in professional development activities (e.g., DEIB trainings)