Travel Assistant
Atlas Advisors•Washington, DC
•Onsite
About The Position
Atlas Advisors, LLC is seeking two Travel Assistants to support the U.S. International Development Finance Corporation's (DFC) official travel program. The Travel Assistant will provide travel administration and traveler support for domestic and international official travel, including travel counseling, travel authorization support, voucher review, Government travel charge card support, reconciliation, reporting, audit coordination, and liaison services. This position is contingent on contract award.
Requirements
- United States citizenship, able to obtain and maintain a Public Trust clearance.
- High school diploma or equivalent.
- Four years of experience working in the field or a related area.
- At least three years of progressively responsible experience supporting official travel, travel operations, travel vouchers, travel authorizations, travel card programs, expense reimbursement, or comparable travel management functions.
- Experience reviewing travel authorizations, vouchers, receipts, invoices, and expense documentation.
- Experience with travel management systems, financial systems, and Microsoft Office applications, especially Excel.
- Strong customer service skills and the ability to clearly explain policy requirements to travelers and stakeholders.
- Ability to handle sensitive financial, travel, and personally identifiable information with discretion and accuracy.
Nice To Haves
- Experience working in an executive or C suite level office setting.
- Associate's or bachelor's degree in business administration, finance, travel management, accounting, or a related discipline.
- Knowledge of federal travel policies and procedures, including experience applying the Federal Travel Regulation or comparable government travel rules.
Responsibilities
- Provide travelers with guidance on official travel requirements, allowable expenses, documentation requirements, travel card use, travel authorizations, vouchers, and reimbursement procedures.
- Assist travelers with preparing and submitting travel authorizations in the DFC designated travel management system.
- Review travel authorizations for completeness, appropriate routing, required justification, estimated costs, and compliance with DFC travel policy.
- Identify missing information, discrepancies, unsupported expenses, or policy concerns and notify the appropriate traveler or DFC official.
- Coordinate with DFC's travel management company, travel agency, or other authorized travel service provider.
- Assist travelers with itinerary disruptions, emergency travel issues, cancellations, exchanges, unused tickets, and other travel related concerns.
- Review travel vouchers and supporting documentation for accuracy, completeness, proper authorization, allowable expenses, required receipts, and compliance with applicable regulations and DFC policy.
- Verify that voucher expenses contain adequate justification to support reimbursement.
- Ensure vouchers follow the appropriate approval process and claimed costs align with approved travel authorizations and supporting documentation.
- Communicate required corrections, additional documentation requirements, disallowed expenses, and traveler liability for incomplete or impermissible claims.
- Monitor Government travel charge card utilization for official travel expenses.
- Advise travelers on Government travel charge card requirements, exemptions, and restrictions.
- Support travel charge cardholder training and provide guidance on applicable statutory and policy requirements.
- Identify potential misuse, delinquency risks, unauthorized charges, or reconciliation discrepancies and refer them to the appropriate DFC official.
- Reconcile centrally billed travel expenses with travel authorizations, vouchers, invoices, and supporting records.
- Correlate travel data with documentation required for audits, reconciliation, and financial controls.
- Serve as a liaison with DFC's travel charge card provider, travel management company, travel agency, and travel auditors.
- Prepare travel reports, status trackers, reconciliation reports, audit support files, and management information.
- Track incomplete vouchers, pending reconciliations, unused tickets, disputed charges, and unresolved traveler inquiries.
- Escalate time sensitive or high risk discrepancies to the designated DFC official.
Benefits
- Competitive salary commensurate with experience.
- 401(k) retirement plan.
- Full medical care benefits package.
- Training and professional development.
- Company-provided life insurance.
- Short-term & long-term disability.
- Paid time off.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
