Travel Assistant

Internova Travel Group•Beverly Hills, CA

6d•Onsite

About The Position

Global Travel Collection (GTC), part of Internova Travel Group, is the most influential collection of international luxury travel advisors. More than 1,700 GTC advisors are industry leaders in providing premium travel services to leisure travelers, corporate executives and the entertainment industry. GTC’s combined global reach and leverage translate into value, recognition and preferential treatment for its world traveler clients. The Travel Assistant reports to a Luxury Leisure Independent Advisor for GTC. The Travel Assistant will provide a versatile range of administrative support and basic booking support, while also becoming knowledgeable about the Independent Advisors travel business. This role will work in our Beverly Hills Office (345 N. Maple Dr.) with a schedule of Mon - Fri 9am-5:30pm PST.

Requirements

Associate’s degree or equivalent work experience in the travel industry
Proven ability to multi-task and consistently meet deadlines
Must be proficient in Microsoft Office Suite (including Excel, Outlook, PowerPoint, and Word)
Must be willing to learn Sabre GDS
Detail oriented with strong communication skills (verbal and written)

Responsibilities

Prepare invoices, handles bookkeeping, manages spreadsheets, and creates other documents as needed.
Perform administrative support tasks such as emailing, downloading information, compiling spreadsheets, maintaining records, sort incoming emails and separate out leads into a queue to be actioned, and assist with maintaining Advisor’s calendar and schedule.
Learn basic booking techniques via the Sabre GDS (computerized network) for routine travel services, such as transportation, hotels, simple airline tickets, and car transfers to assist with client requests.
Prepare creative travel itineraries and proposals using the Axus application.
Update Advisor’s blogs and other social media sites.
Learn how to provide clients with international travel information, including requirements for processing passports, providing updated travel advisories, etc.
Review unclaimed commission lists and contacting vendors who have not yet sent monies due.