Administrative Travel Assistant

Wachter•Lowell, MA

7d•Hybrid

About The Position

Wachter is seeking a self-motivated and reliable Administrative Travel Assistant for the 2nd shift in our Lowell, AR office. This position provides project management and operational support, requiring the ability to work independently and find solutions. The ideal candidate will have experience in scheduling travel accommodations and monitoring financials, or a willingness to learn new skills. Wachter values relationships and invests in its employees, offering long-term employment with competitive pay and exceptional benefits.

Requirements

Candidate must be self-motivated and able to task switch in a fast-paced environment.
Proficient with using smartphones, computers, including email, spreadsheets, and Microsoft Office programs: Outlook, Excel, and Word.
Training is a must for 2 weeks from 8AM to 5PM, Monday through Friday before switching to the hiring schedule.

Nice To Haves

Experience in scheduling travel accommodations
Experience in monitoring financials
Experience with CLC, Hotel Engine, SAP Concur, Best Pass and WEX

Responsibilities

Coordinate travel accommodations for employees and management by booking flights & hotel rooms.
Confirm reservations and distribute confirmations to the traveler.
Monitor email to answer questions or complete tasks.
Assist technicians by confirming hours and per diem is paid.
Assist technicians by adding labor and per diem when needed.
Assist Project Management with various tasks, including calling sites and confirming permit requirements.
Create and Submit Expense Reports for field technicians.
Create and Submit Expense Reports for Management.
Assist with monthly bills/reports by allocating to job numbers, categories, etc.
Assist with Fleet billing regarding tolls and violations.
Monitor Admin Phone Line.
Assist field techs with Material Purchases.