Transportation Time and Attendance Assistant

Fairfax County Public Schools•Lorton, VA

1d•Onsite

About The Position

Performs technical-office assistant tasks required to prepare, process, maintain, and distribute time and attendance documents and records in the Office of Transportation Services; provides program information to employees related to time and attendance regulations, policies, procedures, and processes.

Requirements

Any combination of education and experience equivalent to graduation from high school or possession of a General Equivalency Diploma (GED) certificate.
Some experience in general office administration.
Knowledge of basic math calculations.
Ability to operate personal computers and related office equipment.
Proficiency in common administrative software such as word processing, database management, and/or spreadsheet applications.
Ability to work quickly and accurately with quantitative information and verify accuracy.
Ability to maintain complex records and to compile data from records.
Ability to work independently in a fast-paced environment.
Ability to maintain information, data, and records with confidentiality.
Good time management skills and detail oriented.
Ability to exercise tact, good judgment, and initiative.
Ability to communicate effectively, both orally and in writing.

Nice To Haves

Experience in a transportation-related capacity.
Advanced degree(s) beyond the minimum degree requirement in a relevant field may be considered for some experience.

Responsibilities

Accurately records and reports on a bi-weekly and monthly basis all Fairfax County Public Schools (FCPS) school bus drivers, transportation attendants, bus driver supervisors, and floaters' time and attendance work records.
Reviews records and documentation as needed to process time and attendance transactions.
Inputs time and attendance work records for all school bus drivers, van drivers, and attendants.
Researches and monitors time and attendance issues and coordinates adjustments.
Verifies and corrects time classification, calculations, and codes.
Maintains and monitors the status and reporting of substitute, trainee, and full-time drivers.
Assists with the coordination of driver schedule adjustments.
Maintains files of time/attendance/leave balances and records.
Determines need for additional information and secures such information from established files or by contacting FCPS personnel.
Processes verification and submission of bus driver recruitment bonus.
Provides general and specific information on time and attendance related regulations, policies, procedures, and processes related to transportation services to FCPS employees.
Prepares documents, forms, and correspondence related to the processing of time and attendance transactions requiring proficient data entry, word processing and/or spreadsheet construction skills.
Studies directives and other materials pertaining to the business of transportation services in order to maintain awareness of new or revised procedures for processing transactions.
Performs related duties as required or assigned.