Transportation Service Administrator

Akima, LLC•Huntsville, AL

7d•Onsite

About The Position

Assists in a variety of administrative matters; maintains a wide variety of financial or other records; verifies statistical reports for accuracy and completeness; and handles complaints. Position requires a thorough knowledge of an office's work and routine to: Choose among widely varying methods and procedures to process transactions. Select or devise steps necessary to complete assignments. Documents all work details (e.g., problem isolation, corrective actions, notes, and material cost documentation) in the WCS.

Requirements

Must be able to pass background investigation and be granted access/clearance to Marshall Space Flight Center; will also be required to pass a drug test.
US Citizenship required. Must also be able to satisfy federal government requirements for access to government information and having dual citizenship may preclude you from being able to meet this requirement.
Must be able to present a REAL ID credentialed identification whenever accessing federal and DOD installations; access will be denied without one.
Associates Degree and 3 years’ experience or 5 years equivalent experience without a degree.
Experience with Flow Master, or an equivalent, fuel management system.
Experience with GSA fleet operations.
Experience with vehicle renting.

Responsibilities

Excellent communication skills; ability to communicate at all levels to include senior executives, orally and in writing.
Coordinates all maintenance activities between customers, vendors, and mechanics.
Coordinate workload leveling with supervisor before assigning work in workorder system.
Experienced user of Microsoft Office suite, specifically Outlook, Word, Excel, PowerPoint, and Teams.
Experienced with IBM Maximo, or an equivalent work order control system used to schedule and support the processing and management of work orders and work order scheduling.
Facilitate workorder assignments with heavy equipment mechanics.
Monitor Preventative Maintenance activities.
Experienced with Flow Master, or an equivalent, fuel management system.
Monitor fuel station usage of regular unleaded gasoline, diesel, fuel-oil, and alternative fuels (e.g., E85 and biodiesel); maintains fuels records; submits request for replacement bulk fuel; and coordinates center-wide delivery of fuel for large vehicles, equipment and emergency generators.
Manages and issues electronic keys to customers for dispensing and logging fuel at the center fuel station.
Supports customer with collection of end-of-year fuel usage and EPAct submission.
Experienced with key control: Responsible for controlling, issuing and replacing vehicle keys, and maintaining spares.
Experienced with GSA fleet operations: Schedules vehicles for offsite preventative maintenance, and repairs.
Coordinates pickup of replacement or additional vehicles, and the turn-in of old vehicles.
Knowledge of the Federal Motor Vehicle Registration System.
Experienced with vehicle renting: Coordinator for short-term bus rentals for special events and VIP tours.