Transportation Procurement Specialist 1 - Kanawha County

West Virginia Department of Transportation•Charleston, WV

19h•Onsite

About The Position

Under general supervision, the Transportation Procurement Specialist 1 in this position reports to the Procurement Division in Kanawha County. The selected applicant performs professional, full-performance level work procuring for the Department of Transportation and is responsible for purchasing functions, reviewing purchase requisitions for accuracy and completeness, contracts, inventory, and records management activities. Work may include the purchasing of goods or services requiring an in-depth knowledge of the area of employment. May monitor inventory and/or fixed assets. Performs related duties as required. Pay Grade 12

Requirements

Knowledge of the State purchasing laws, rules, and regulations.
Knowledge of the various types and grades of commodities and sources of supply.
Knowledge of office methods, practices, and procedures.
Knowledge of basic math and/or bookkeeping.
Knowledge of inventory control procedures.
Knowledge of records retention and disposal.
Ability to review forms and merchandise accurately to determine that standards and specifications are met.
Ability to understand and follow instructions.
Ability to communicate effectively, both verbally and in writing.
Ability to establish and effective working relationships.
Bachelor’s degree from a regionally accredited college or university.
Four (4) years of technical experience in governmental procurement, inventory management, or financial-related functions may be substituted for the training/education on a year-for-year basis through an established formula.
A combination of completed coursework from a regionally accredited college or university and experience may substitute on a year-for-year basis through an established formula.
None required.
Two (2) years of full-time or equivalent part-time paid experience as a Transportation Business Operations Assistant Senior or a Transportation Purchasing Associate, with an emphasis in procurement, Inventory, or fixed assets experience.

Nice To Haves

Travel may be required; therefore, a valid driver's license is required.

Responsibilities

Reviews purchase requests and determines if required merchandise is available through internal resources and/or agency or statewide contracts, or if manufacturer bids must be solicited; collects bids, secures bids, holds public bid openings, prepares bid tabulations if required, and reviews bids to determine the most cost-efficient bid meeting the requirements of the requisition
Checks requisitions for accuracy, completeness, and clarity; corrects any ambiguities in requisitions and adds needed information
Performs full-level procurement functions in the state financial system wvOasis
Types and/or assembles requisitions, correspondence, memoranda, and reports.
Requests, obtains, and compiles all required documents from the purchase requester to complete the purchase order
Records, monitors, and tracks requisitions and purchase orders to streamline the procurement process
Serves as the agency contact for vendors to confirm shipping dates and destinations
Monitors and oversees orders to ensure they meet the contract agreement
Enters and maintains fixed assets and inventory records in the system of record, including substantiating the validity of assets based on commodity codes, dollar thresholds, and added property forms, updating and modifying records due to location or staffing changes, tagging fixed assets, and retiring assets in accordance with state guidelines for fixed asset and inventory control
Conducts paper and on-site audits of fixed assets and inventory.