Transportation Manager

Heritage Christian School•Indianapolis, IN

3d•Onsite

About The Position

The Transportation Manager is responsible for managing and providing oversight of the Transportation Department. This role works closely with the COO to support the vision, goals, and objectives established for the department. Key responsibilities include overseeing fleet maintenance, developing and reviewing departmental policies and procedures, ensuring consistent customer service standards, and providing day-to-day leadership and decision-making for all transportation operations. T he employee must be a Christian with an authentic and a mature personal relationship with Jesus Christ, who agrees to the HCS Statement of Faith, Charter of Core Values and Employee Covenant in both their professional conduct and personal lifestyle. The employee is committed to incorporating these qualities and standards in carrying out the calling to Christian education. In addition, the ability to establish and maintain excellent working relationships, representing Christ and HCS professionally and positively with the HCS community-at-large, including faculty and staff, Board members, parents, volunteers and others is crucial to the success of this role.

Requirements

A HS diploma is required.
3-5 years of experience in Transportation.
Strong knowledge of state and federal bus transportation laws.
Commercial B CDL with passenger (P) and school bus (S) endorsements required.
Proficiency using Google Suites.
Demonstrate strong servant leadership within Transportation department and campus-wide
Ability to work within a fast-paced environment while exercising discretion, independent judgment and confidentiality
Excellent interpersonal and effective communication skills
Highly organized with the ability to multitask
Able to take direction and work productively with limited supervision

Responsibilities

Department Leadership & Culture Lead the Transportation Department in alignment with school-wide mission, values, and standards of excellence.
Foster a culture of safety, professionalism, accountability, and customer service.
Serve as a member of the Operations Team and participate in departmental planning and coordination meetings.
Draft and coordinate professional communications to families, staff, and vendors.
Attend professional development opportunities (e.g., annual STAI conference).
Safety & Regulatory Compliance Develop, implement, and maintain transportation policies and procedures that ensure safe and compliant operations.
Monitor and remain current on all applicable state and federal regulations governing school transportation.
Oversee the DOT Drug and Alcohol program to include new driver pre-hire requirements, as well as random testing and annual recertifications for current drivers..
Prepare documentation and data for annual inspections and regulatory reporting.
Immediately communicate transportation incidents, accidents, or safety concerns to parents and the COO.
Provide input to school leadership regarding delays, cancellations, and weather-related operational decisions.
Driver Management & Supervision Recruit, interview (in collaboration with the COO), hire, onboard, and train bus drivers in compliance with state and federal requirements.
Ensure proper licensure, certification, and documentation for all drivers.
Supervise, evaluate, and coach drivers, implementing corrective action in partnership with HR when necessary.
Schedule drivers for daily routes, activity trips, and special events.
Verify driver timecards
Address driver training needs and provide ongoing professional development.
Route Planning & Daily Operations Develop, manage, and annually assess bus routes and stop coordination for efficiency and safety.
Plan and manage transportation logistics for registered riders and service changes.
Confirm and coordinate daily student logistics requests from parents in collaboration with school offices.
Produce and distribute daily driver route sheets.
Work with school leadership and parents to address student discipline matters related to transportation.
Support athletics by managing activity bus scheduling and responding to program needs promptly and professionally.
Drive morning and afternoon routes as needed to ensure coverage and continuity of service.
Financial Stewardship & Budget Oversight Collaborate with the COO in annual budget preparation.
Coordinate with Finance to ensure accurate billing for regular routes, Pay-as-You-Ride charges, and activity trips.
Track mileage and manage departmental chargebacks for internal trips.
Oversee billing and agreements for external groups utilizing school transportation services.
Assist in evaluating and recommending fleet purchases and capital replacements.
Fleet Management Oversee all fleet operations, ensuring buses and assigned vehicles are safe, properly maintained, and compliant.
Develop and implement preventive maintenance schedules and inspection systems.
Prepare for inspections and respond to any deficiencies
Maintain vehicle registrations and required DMV documentation.
Maintain service, repair, inspection, and expense records to evaluate operating efficiency and costs.
Establish efficient systems for reporting mechanical issues by drivers and coaches.
Coordinate repairs and maintenance with vendors; evaluate and maintain strong vendor relationships.
Requisition parts and supplies as needed.
Perform minor maintenance and operational checks when appropriate.
Oversee bus camera systems and radio communication systems.
Cross-Departmental Service & Communication Serve as a responsive internal partner to athletics and other departments.
Communicate professionally and promptly with parents and internal stakeholders.
Participate in preparation for Open Houses and major school-wide events.
Communicate bus issues to COO and parents in a timely manner