Transportation County Office Manager - Cabell County

West Virginia Department of Transportation•Huntington, WV

1d•Onsite

About The Position

The Transportation County Office Manager oversees all daily operations of a defined county district organization within the Department of Transportation. This role includes responsibilities for payroll, personnel transactions, procurement, travel, and serving as the purchasing card coordinator. The selected applicant will receive and prepare responses to employee inquiries, as well as inquiries or complaints from the general public. This position coordinates the work of the county office, including the storeroom, supervises and assigns work to staff, and reviews completed work. The role also involves compiling data and composing various reports on the county's efficiency, expenditures, and other needs. Performs other related duties as required. Pay Grade 14.

Requirements

Graduation from a standard high school or the equivalent.
Four (4) years of full-time or equivalent part-time paid experience performing increasingly responsible administrative support work in an office setting.
Knowledge of modern office practices and procedures.
Knowledge of basic bookkeeping.
Knowledge of agency policy and procedures.
Knowledge of state purchasing requirements and procedures.
Ability to communicate well with a wide variety of people, both orally and in writing.
Ability to coordinate the work of the units to maximize office efficiency.
Ability to keep accurate ledgers according to reporting procedures of the agency.
Ability to mediate disputes between the public and the agency.
A valid driver’s license is required.

Nice To Haves

Successful completion of college courses or business school courses may be substituted through an established formula for the experience on a year-for-year basis for up to four (4) years.

Responsibilities

Receives and independently provides or prepares responses to inquiries, complaints, or requests from employees, personnel, or the general public.
Ensures that the office is maintained by staff; requests replacement of office equipment, orders supplies, and monitors the use of service contracts.
Updates lists of all equipment, supplies and items at the office; inventories office as requested.
Reviews incoming mail to route administrative mail to appropriate authorities and replies to such matters as directed.
Coordinates the work of the units, passes on work assignments and evaluates work completed; writes reports on unit efficiency, expenditures, contractual agreements or special studies as requested, memoranda from verbal, written, or voice-recorded dictation.
Prepares travel reimbursement, invoices, and other necessary purchases for divisions with state P-Card.
Reconciles all purchases and enters inventory into REMIS.
May enter and manipulate data on a computer terminal or PC to produce reports for management analysis.
Performs or oversees the performance of personnel and/or payroll, and the bookkeeping for the office; for large entities with various findings or collections, works with auditors or other fiscal control staff.
Participates on committees as requested by the supervising administrator or field supervisor.