Transportation Contracts Administrative Specialist

Sarasota County Government

1d•Onsite

About The Position

We’re looking for a detail-driven, proactive professional who can keep complex contract work moving smoothly in a fast-paced Transportation environment. If you’re someone who thrives on organization, accuracy, and collaboration, this role is built for you. You’ll support the Contract Supervisor with managing bids, awards, amendments, and renewals for outsourced services, while tracking key deliverables, coordinating stakeholder communication, and ensuring contract compliance. A key focus will be monitoring insurance renewals in OnBase to keep agreements current and compliant. If you’re ready to play a critical role in supporting essential transportation operations, apply today and help keep our contracts - and our services - on track!

Requirements

A High School Diploma or its equivalent
Two (2) years of clerical, administrative, and computer experience -OR- A college degree and one year of clerical, administrative, and computer experience with some executive exposure
A valid Florida Driver's License at the time of hire
Subject to Passing Substance Screening: This position is subject to passing a pre-employment substance screening. An applicant who fails to pass a required drug screening test shall be disqualified from employment for a period of five (5) years

Nice To Haves

Contract experience
Knowledge of National Incident Management System (NIMS) 700
Experienced with Microsoft Office, Powerpoint, Teams, and Adobe.
Microsoft Smartsheet, OnBase, and Power BI

Responsibilities

Provide administrative support to the Contracts Supervisor ensuring Transportation Department agreements comply with policies and procedures
Track contracts, exemptions, and expirations in Smartsheet, ensuring timely renewals and compliance monitoring
Post and route contract documents through county approval workflows and initiates internal approval processes
Coordinate with stakeholders to determine procurement methods and supports documentation and justification needs
Assist in drafting, updating, and monitoring agreements, including scopes, specifications, and fee schedules
Manage insurance certificate tracking and vendor outreach to ensure timely renewals and contract compliance
Process contract-related requests, amendments, renewals, and supports onboarding documentation for new vendors
Supports internal and external communications while providing ongoing administrative support to the Department
Support activation of new vendors and system processes, with backup assistance with purchasing activities
May assist the Department with annual audit activities
Participate in continuous improvement efforts, including SOP development, report tracking and automation, and monitoring of County approvals for final executed items