Transportation CIP and District Coordination Professional

Sarasota County Government

7d•Onsite

About The Position

This role supports the Capital Improvement Program (CIP) coordination and Public Improvement District (PID) administration through project tracking, financial analysis, procurement support, and compliance activities. The professional will be responsible for managing CIP project tracking, including schedules, milestones, data management, and reporting. They will also manage CIP reporting and financial tracking in GovMax for project oversight and compliance, perform TPS reviews, and maintain CIP checkbooks by reconciling expenditures, monitoring budgets, and analyzing funding variances. Additionally, the role involves reviewing and coordinating CIP invoice payments and processing procurement actions. Collaboration with project managers, Procurement, and Finance teams is essential for timely updates, financial accuracy, and documentation compliance. The professional will identify and resolve discrepancies related to project data, funding allocations, and expenditures, ensuring audit readiness and compliance with CIP policies, funding requirements, and County audit standards. As a District Coordinator for Public Improvement Districts (PIDs), the role includes conducting monthly walkthroughs, coordinating stakeholder meetings, responding to citizen inquiries, and resolving operational and service-related issues. This also involves managing PID ordinances, TRIM process activities, non-ad valorem tax roll submissions, and tracking district performance to recommend operational improvements. Budget tracking, financial analysis, internal billing, reconciliations, expenditure monitoring, and expenditure forecasting for PIDs and CIP are also key responsibilities, along with supporting departmental procurement, payment processing, reporting, compliance activities, special projects, and administrative coordination.

Requirements

Associate's degree from an accredited college or university in Public Administration, Finance, Accounting, or related field AND three (3) years of professional experience in budgeting, financial analysis, procurement, project coordination, or administrative analysis or related field
Bachelor's degree in an accredited college or university in Public Administration, Finance, Accounting, or related field AND one (1) year of professional experience in budgeting, financial analysis, procurement, project coordination, or administrative analysis or related field
Five (5) years of professional-related experience can be substituted for the degree at management's discretion
A valid Florida Driver's License at the time of hire
Subject to Passing Substance Screening: This position is subject to passing a pre-employment substance screening. An applicant who fails to pass a required drug screening test shall be disqualified from employment for a period of five (5) years

Nice To Haves

Budgeting, financial tracking, fund accounting, and Sarasota County financial systems, including GovMax and Finance Enterprise
Knowledgeable in state and local regulations related to MSTU/MSBU, Public Improvement Districts (PIDs), utility billing, non-ad valorem assessments, and TRIM/tax roll processes
Skilled in Capital Improvement Program (CIP) tracking, project coordination, procurement processes, invoice processing, and purchase order management
Proficient in project management and data systems, including Smartsheet, ArcGIS, and Microsoft Office 365, with strong analytical and problem-solving abilities
Effective communicator with experience coordinating with staff, stakeholders, and the public while managing multiple priorities and presenting information clearly

Responsibilities

Led Capital Improvement Program (CIP) project tracking, including schedules, milestones, data management, and quarterly Mobility Fee and ELMS Gas Tax reporting
Managed CIP reporting and financial tracking in GovMax to support accurate project oversight and compliance
Performed TPS reviews and maintained CIP checkbooks by reconciling expenditures, monitoring budgets, and analyzing funding variances
Reviewed and coordinated CIP invoice payments and processed procurement actions, including purchase orders, payment requests, and change orders
Collaborated with project managers, Procurement, and Finance teams to ensure timely updates, financial accuracy, and documentation compliance
Identified and resolved discrepancies related to project data, funding allocations, and expenditures while ensuring audit readiness
Ensured compliance with CIP policies, funding requirements, and County audit standards
Served as District Coordinator for Public Improvement Districts (PIDs), including Siesta Key Village, conducting monthly walkthroughs and coordinating stakeholder meetings
Responded to citizen inquiries and coordinated with staff, contractors, and departments to resolve operational and service related issues
Managed PID ordinances, TRIM process activities, non-ad valorem tax roll submissions, and tracked district performance to recommend operational improvements
Managed PID and CIP budget tracking, financial analysis, internal billing, reconciliations, expenditure monitoring, and expenditure forecasting to support budget accuracy and identify potential financial impacts
Supported departmental procurement, payment processing, reporting, compliance activities, special projects, and administrative coordination to ensure efficient operations and timely project support