Transportation Business Operations Assistant 2 - Kanawha County
About The Position
This position will be considered classified-exempt and “at will.” The Transportation Business Operations Assistant 2 performs administrative work in providing support services such as fiscal, personnel, payroll, or procurement. Under the supervision of the Financial Manager, this position assists the Invoice and P-card Coordination Lead with financial operations. This role manages a high volume of travel reimbursements and p-card reconciliations for multiple cardholders and serves as the primary point of contact for out-of-state travel requests. This position provides essential financial support by processing invoices, tracking utility payments, and managing Agency Delivery Orders/Agency Purchase Orders (ADOs/APOs) in reference to P-card transactions, as well as providing backup support for regular invoice payments.
Requirements
- High school diploma or equivalent.
- Three (3) years of full-time or equivalent part-time paid experience providing advanced clerical duties and/or administrative services in accounting, budgeting, project monitoring and reporting, personnel, or procurement and property.
- Proficiency in Microsoft Word and Excel is a plus; experience with WV Oasis is preferred.
- Valid driver’s license is required.
Nice To Haves
- Proficiency in Microsoft Word and Excel is a plus
- Experience with WV Oasis is preferred
Responsibilities
- Confers with inter- and intra-agency personnel to transact business, gather or discuss information.
- May be in a position with public or federal government contact.
- Conducts performance surveys and reviews agency methods of operation; devises flowcharts and graphs; may conduct cost analysis studies.
- Gathers and compiles information for state records, writes reports, balances tally sheets, and monitors inventories, purchases, and sales.
- Updates records and contacts employees to gather information.
- Represents the agency in the area of assignment in both internal and external meetings.
- Maintains files of information in hard copy or electronic format.
- Runs reports for regular or intermittent review.
- Determines the need for changes in procedures, guidelines, and formats; devises a solution; monitors the success of solutions by devising quantitative/qualitative measures to document the improvement of services.
- Writes manuals in the area of assignment, clarifying the wording to accurately describe new procedures and processes.
- Specific rules, regulations, and procedures that typically involve a complete segment of an assignment or project of broader scope.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
