Transportation Administrator

Landjet•Jurupa Valley, CA

1d•$19 - $23•Onsite

About The Position

The Transportation Administrator supports Landjet’s transportation and billing operations by ensuring accurate documentation, timely invoicing, and coordination among dispatch, drivers, and administrative teams. The role reviews delivery documentation, tracks billing requirements, manages departmental communications, and supports daily transportation operations to promote efficiency, accuracy, and customer satisfaction. The position is based in a temperature-controlled office within an industrial facility. The facility also has a cold storage warehouse, and occasional exposure to temperatures as low as -10°F may occur when entering operational areas. The role requires lifting and carrying up to 15–20 pounds and sitting for extended periods while working on a computer. This is an hourly, non-exempt position eligible for overtime, scheduled Monday through Friday. Applicants must successfully pass a background check and pre-employment drug screen.

Requirements

High School Diploma or GED required.
Strong verbal and written communication skills.
Excellent organization and attention to detail.
Ability to prioritize tasks and manage multiple responsibilities.
Professional handling of confidential and sensitive information.
Proficiency with Microsoft Office Suite or similar systems.
Ability to work effectively in a team-oriented environment.
High level of integrity, accountability, and professionalism.
Must successfully pass a background check and pre-employment drug screen.

Nice To Haves

1–3 years of administrative or transportation/logistics experience preferred.

Responsibilities

Review driver folders and documentation to ensure Proof of Delivery (POD) meets billing requirements in RR.
Provide Bills of Lading (BOL) to Dispatch when required for final-mile deliveries.
Identify missing or incomplete BOLs and communicate discrepancies to the appropriate Dispatcher and Supervisor.
Verify EFS logs related to PODs, including lumper fees, late fees, and other accessorial charges.
Follow the established billing checklist, complete daily billing tasks, and mark loads as “Create Invoice” once verified.
Track and maintain accurate billing documentation for each completed load.
Schedule delivery appointments for confirmed work orders.
Follow up with drivers after deliveries to ensure PODs, receipts, and supporting documentation are properly uploaded.
Maintain organized records and documentation for billing and operational compliance.
Complete the daily Administrator Checklist to ensure accuracy and process compliance.
Manage and organize departmental email inboxes to ensure timely responses and proper categorization of requests.
Escalate urgent or time-sensitive communications to the Senior Administrator when necessary.
Answer inbound calls related to transportation operations.
Communicate professionally with dispatchers, supervisors, administrators, and management teams.
Assist with operational projects and other administrative tasks as assigned.