Translation Coordinator

Nesco Resource•South San Francisco, CA

About The Position

The Translation & Localization Project Coordinator supports the day-to-day management and execution of translation projects involving marketing and creative content. The role works closely with the Localization Manager, translation vendors, internal content owners, and linguistic reviewers to coordinate requests, manage timelines, and ensure accurate, culturally appropriate, timely delivery of translated materials. It requires coordinating multiple stakeholders and using translation management systems and project management tools to maintain quality, consistency, and efficiency. The coordinator manages translation requests, source materials, project schedules, vendor and reviewer communications, linguistic review, regulatory submissions, project reporting, and process improvement. The role also maintains project records and linguistic assets, tracks performance metrics, identifies project risks, and supports continuous improvement.

Requirements

Bachelor's degree in Linguistics, Translation, Communications, or a related field; equivalent credentials or relevant professional experience may be considered.
At least 4 years of experience managing translation projects in a professional environment.
Demonstrated experience coordinating translation project timelines, resources, and deliverables.
Experience working with translation vendors, linguists, internal reviewers, and cross-functional stakeholders.
Familiarity with translation management systems (TMS).
Experience managing translation quality using linguistic assets such as translation memories, glossaries, termbases, and style guides.
Experience coordinating linguistic review, gathering reviewer feedback, and communicating revisions to vendors.
Knowledge of translation and localization best practices across print materials, digital documents, multimedia content, and website content.
Familiarity with industry-standard file formats used in translation and localization projects.
Strong project management, organizational, time-management, and prioritization skills; ability to manage multiple projects and meet deadlines.
Excellent written and verbal communication skills; strong vendor management and stakeholder coordination abilities.
High attention to detail, accuracy, and consistency; knowledge of translation industry standards, terminology, and best practices.
Proficiency with project management tools for scheduling, tracking, and reporting.
Ability to work effectively with cross-functional teams and external partners.
Strong analytical and problem-solving skills, including the ability to identify risks, resolve issues, and adapt to changing project requirements.
Ability to maintain accurate project documentation and records.
Commitment to continuous process improvement and translation quality.

Nice To Haves

Experience using JIRA or similar project management software.
Experience with Adobe Creative Suite and multimedia content translation.
Experience supporting translation and localization of marketing and creative materials.
Fluency in Spanish, Traditional Chinese, or Simplified Chinese.
Proficiency in additional languages.
Understanding of creative content design and localization best practices for bidirectional languages.
Experience improving translation workflows, vendor performance, and quality management processes.

Responsibilities

Receive, review, and process translation requests from internal content owners and business stakeholders.
Prepare source files, reference materials, and supporting documentation for translation according to standardized processes.
Coordinate multiple complex translation projects, managing timelines, resources, and deliverables.
Develop, maintain, and monitor project schedules; identify and escalate resource constraints, scheduling conflicts, and competing priorities.
Communicate project status, milestones, progress, and potential delays to internal stakeholders.
Coordinate communication among translation vendors, linguists, internal content owners, and linguistic reviewers; manage questions, clarifications, and requests for additional information.
Work with vendors to support accurate, culturally appropriate translations that follow brand guidelines, and coordinate feedback and revisions.
Coordinate internal linguistic reviews, consolidate feedback, communicate requested revisions and quality concerns, and maintain documentation of linguistic decisions and quality feedback.
Collaborate with vendors and reviewers to develop, maintain, and improve translation memories, glossaries, termbases, and style guides.
Ensure translated materials meet linguistic standards, terminology requirements, and brand guidelines.
Coordinate submission of translated materials for regulatory review and approval; track approval status and maintain records of submissions, approvals, and supporting documentation.
Track and report project turnaround times, translation quality, vendor performance, and delivery timelines.
Maintain accurate project documentation, records, and status reports; analyze project data for trends and improvement opportunities.
Recommend process improvements, optimize workflows with stakeholders, identify project risks, and implement appropriate solutions.