Transfer Specialist [2 vacancies]

University of Colorado•Denver, CO

3d•Hybrid

About The Position

The Registrar’s Office supports the academic mission of the university by ensuring the integrity, accuracy, and accessibility of student academic records and processes. The office administers and coordinates core academic services in alignment with institutional policies, regulatory requirements, and the needs of students, faculty, and staff, enabling effective academic operations across the university. The Transfer Specialist will determine equivalencies and perform data entry for courses and test scores coming from other institutions of higher education, Prior Learning Assessment (PLA) credit including AP/IB/CLEP and military courses, as well as competency-based education assessments.

Requirements

A bachelor’s degree in a related field from an accredited institution.
Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor’s degree on a year for year basis.
Ability to communicate effectively, both in writing and orally.
Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
Demonstrate a commitment to providing outstanding customer service skills.
Demonstrate an understanding of access and engagement with a commitment to developing equitable practices.

Nice To Haves

Experience with overseeing data maintenance related to compliance with academic policies.
Experience with student information systems within a higher education setting.
Experience with Academic Services or Student Services in a higher education setting.
Experience in Registrar’s Office operations in a higher education setting.

Responsibilities

Take inputs from transcripts and academic records from other institutions and organizations, process the credit by adding courses to the student record through direct data entry or automated processing, apply the correct equivalency, research course content, and ensure that the transfer courses are correctly represented within the student’s degree audit.
Utilize TES (Transfer Evaluation System) to research and interpret course content for the evaluation process by investigating course descriptions in college catalogs or by exchanging and collecting information with institutions in question; acquire knowledge in the application of calendar and grading systems, course requirements, and transcript formatting.
Apply appropriate policies, guidelines and procedures to ensure the accuracy of the data within transfer articulation modules of the student information system including transfer tables and the specific student record and verifies the correct application of the data in the degree audit system.
Assist in the process to identify new guidelines to improve procedures within business processes and data processing.
Assist with graduation services to include, but not be limited to graduation checkout processes, degree audit coding or maintenance, and support for planner and scheduler technologies.
Examples of project work include reviewing courses from one institution to ensure that all courses are represented in transfer tables in uAchieve, or learning and processing specialty transfer credit such as study abroad or international transfer articulation.
Work with campus partners to improve transparency of the transfer process so that students have a clear understanding of which credits will be awarded and how they will apply to degree pathways.
Collaborate with University Advising, school and college advising units, and community college advising offices to coordinate advising for students before, during, and after transfer.
Collaborate with the Office of Recruitment and Admissions to stay current on transfer policies, transfer pathway agreements, and the transfer credit process, ensuring accuracy and relevance.
Assist in the review and revision of transfer practices and policies that produce inequitable student outcomes.
Utilize Transferology (transfer equivalency tool) and ensure that information related to transferability and degree applicability is easy for students to understand
Ensure that Transfer Guides are updated and are easily available for students and advisors on the university web site.
Collaborate with New Student Orientation and First-Year Experiences to support the transition of transfer students as they develop a sense of belonging at CU Denver.
Other duties as assigned.