Transactions Assistant - Real Estate

DLA Piper•New York, NY

9h•Hybrid

About The Position

The Transactions Assistant – Real Estate, working in collaboration with and in support of the firm’s strategic initiatives, assists the paralegals and/or attorneys by maintaining and organizing files, preparing documents, updating, and maintaining databases, preparing closing books, obtaining information for internal and external sources, and performing other administrative tasks.

Requirements

Demonstrated basic level of proficiency in Word, Excel, Outlook and database experience.
Strong communication and interpersonal skills required to interact with paralegals, attorneys and clients on a regular basis.
Excellent organizational and attention-to-detail skills necessary to manage volumes of documents, binders, letters, charts, etc.
Must have the ability to work effectively in a fast-paced environment.
Ability to prioritize multiple assignments to meet deadlines.
High School Diploma or GED.
1 year demonstrated success working in a fast-paced environment.
Effectively communicate, verbally and in writing, with clients, lawyers, business professionals, and third parties.
Produce deliverables, answer phone calls, and reply to correspondence in an efficient and responsive manner.
Provide timely, accurate, and quality work product.
Successfully meet deadlines, expectations, and perform work duties as required.
Foster positive work relationships.
Comply with all firm policies and practices.
Engage in both physical and sedentary activity, such as (a) working at a computer for extended periods of time, including on-screen reading and typing; (b) participating in digital/virtual conference calls; (c) participating in meetings as needed.
Ability to work under pressure and manage competing demands in a fast-paced environment.
Perform all other duties, tasks or projects as assigned.

Nice To Haves

Office experience in a law firm environment supporting paralegals and/or attorneys preferred.
Bachelor’s degree.
Paralegal certificate preferred.

Responsibilities

Organize documents for attorney review.
Research public records using internal and public websites.
Assist with preparing binders, preparing closing books, making copies, entering data, and maintaining files.
Perform database research and data entry.
Assist with corporate closings.
Obtain documents and other information from governmental agencies or public agencies.
Obtain information from accounting, timekeeping and attorneys for audit letter responses.
Assist paralegals and attorneys with mailings and filings.
Other duties.