Transactional Practice Group Assistant

Marshall, Gerstein & Borun LLP•Chicago, IL

5h•$80,000 - $96,000•Hybrid

About The Position

The Transactional Group Assistant provides high-level, proactive administrative and practice management support to a fast-paced transactional team. This role serves as a trusted partner to assigned lawyers, managing attorney calendars, coordinating travel, expense reporting, time entry and document editing. The ideal candidate exercises strong judgment, brings strong writing, proofreading, and critical thinking skills, along with the ability to manage multiple priorities with accuracy and professionalism. IP or corporate transactional experience a plus.

Requirements

Standard hours for this role are 10:00 AM to 6:00 PM Central Time, with occasional flexibility expected for extended hours.
Strong interpersonal skills and executive presence
Exceptional written and verbal communication skills with a keen eye for detail
Extreme attention to detail and accuracy
Effective communication skills across all levels of the firm
Sound judgment, discretion, and ability to maintain confidentiality
Ability to work independently in a dynamic, fast-paced environment
Flexibility to work outside regular business hours, as needed
Strong time management and prioritization skills
Initiative and accountability for assigned tasks

Nice To Haves

Prior experience in a law firm or professional services environment
Bachelor’s degree or equivalent experience
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)

Responsibilities

Acts as a trusted advisor and primary gatekeeper, independently prioritizing conflicting demands while maintaining strict confidentiality and professionalism.
Demonstrates intimate knowledge of assigned attorneys’ practices, work habits, and preferences, anticipating needs and shepherding work forward with minimal direction.
Manages attorney calendars, inboxes, and workflows to keep attorneys informed of upcoming commitments, deadlines, and responsibilities.
Edits, proofreads, and formats complex transactional documents, including agreement provisions, using Track Changes with exceptional accuracy and attention to detail.
Composes and refines correspondence, presentations, and internal and external communications in accordance with professional business writing standards.
Creates, edits, and formats PowerPoint presentations for attorney meetings, client presentations, and external use.
Promote strong client relationships through timely communication and support.
Arrange and confirm travel plans, meeting agendas, and logistics for internal and client-facing events.
Successfully manage multiple responsibilities and adjust to shifting priorities as needed.