Transaction & Operations Coordinator

RGroup Realty•Tucson, AZ

10d•$50,000 - $72,000•Onsite

About The Position

RGroup Realty is seeking a Transaction & Operations Coordinator to join their team. This role combines transaction coordination, operations coordination, and workflow management within a real estate brokerage and property management company that utilizes technology, automation, and AI-assisted systems. The ideal candidate will be organized, adaptable, calm under pressure, and comfortable in a fast-paced, evolving environment. The role focuses on managing transactions, communication, compliance, and operational follow-up across both sales and property management, with a strong emphasis on leveraging AI and automation to enhance efficiency and allow the team to focus on higher-level work.

Requirements

Active Arizona Real Estate License
Tucson-based and available to work in-office full-time
Arizona transaction coordination experience
Property management experience
Familiarity with AppFolio or similar property management platforms
Familiarity with Lone Wolf Transact or similar transaction management systems
Strong organizational skills and attention to detail
Ability to manage multiple priorities without losing control of follow-up
Professional communication skills
Good judgment and problem-solving ability
Comfortable learning and using technology

Nice To Haves

Experience working inside a brokerage office
Experience supporting both sales and property management operations
Familiarity with Go High Level
Familiarity with Dialpad
Familiarity with Google Workspace
Familiarity with zInspector
Familiarity with MLS systems
Experience creating checklists, workflows, SOPs, or operational documentation

Responsibilities

Manage transaction files from contract to close.
Track deadlines, signatures, and compliance items.
Coordinate with agents on missing paperwork and outstanding tasks.
Support the Branch Manager with file review and exception handling.
Maintain organized and compliant transaction records.
Help bridge communication between brokerage and property management operations.
Support Asset Managers with operational coordination and follow-up.
Assist with owner, tenant, vendor, inspection, and maintenance workflows.
Track recurring operational items like lease renewals, notices, inspections, and maintenance follow-up.
Support AppFolio-related operational processes.
Work alongside AI-assisted systems and automation tools.
Review AI-generated communication and documentation before it goes external.
Use AI tools to organize information, summarize conversations, document workflows, and improve efficiency.
Help identify repetitive tasks that can be streamlined or automated.
Monitor incoming operational communication and route issues appropriately.
Help ensure important items do not sit unresolved.
Draft professional communication when needed.
Maintain notes, reminders, and follow-up tracking.
Escalate legal, compliance, broker-level, or sensitive matters appropriately.