Transaction Coordinator

Ambrose•Indianapolis, IN

6d•Onsite

About The Position

The Transaction Coordinator provides critical operational, administrative, and transactional support across Ambrose’s Deployment and Asset Management teams. This role serves as a highly organized and detail-oriented partner to support project execution, transaction coordination, reporting processes, and department operations across multiple real estate initiatives. The ideal candidate thrives in a fast-paced environment, demonstrates strong organizational and communication skills, and is capable of managing multiple priorities while maintaining professionalism and accuracy.

Requirements

Bachelor’s degree in Business, Real Estate, Finance, Communications, or related field preferred.
2+ years of experience in administrative coordination, operations, or commercial real estate support.
Strong organizational skills and attention to detail.
Ability to manage multiple priorities and deadlines.
Strong written and verbal communication skills.
Proficiency in Microsoft Office Suite.
Collaborative, proactive, and solutions-oriented mindset.

Nice To Haves

Experience with Yardi Voyager, SAP Concur, Dealpath, or similar platforms preferred.

Responsibilities

Coordinate team travel arrangements, meeting logistics, and scheduling.
Edit, format, and finalize project proposals, IC memorandums, presentations, and professional correspondence.
Manage and process expense reporting through SAP Concur for Vice Presidents and Senior Vice Presidents.
Support cross-functional initiatives within Dealpath, including maintaining reports, tracking workflows, and assisting with department-specific, data management needs.
Coordinate industry conference participation, sponsorships, and event logistics.
Manage end-to-end coordination, organization, and submission of RFP responses.
Prepare standardized site assessment packages, mapping exhibits, and supporting materials.
Assist with project tracking and document management.
Assist with due diligence coordination for acquisitions and dispositions across multiple markets.
Organize diligence materials and maintain transaction checklists, and third-party consultant coordination.
Support purchase and sale agreement tracking, closing deliverables, and transaction timelines.
Assist in the preparation of offering materials and reporting summaries.
Manage exception and compliance reporting through Yardi Voyager.
Maintain asset-level dashboards and KPI tracking tools and operational reporting templates.
Support asset onboarding and transition activities.
Assist with standard operating procedure implementation and process improvement initiatives.
Coordinate and maintain document management systems and virtual data rooms.