Transaction Coordinator

Marcus & Millichap • Houston, TX

6d • Onsite

About The Position

Marcus & Millichap is the nation’s leading brokerage firm specializing in real estate investments with offices nationwide. Marcus & Millichap offers owners and investors the nation's most comprehensive real estate research and analysis for all types of income-producing property. Marcus & Millichap is the nation's largest commercial investment real estate brokerage firm with over 80 offices and closes more commercial real estate transactions annually than any other firm in the nation. This full-time, in-office opportunity is ideal for a detail oriented, proactive, and career driven individual to support a top performing investment sales team as a Transaction Coordinator in our Houston office. In this role, you will be responsible for the accurate and timely processing of transaction documentation, maintaining organized records and coordinating with related parties to ensure smooth and efficient deal flow. The ideal candidate is a strong communicator with excellent organizational and writing skills, a high level of attention to detail and a commitment to contributing to a dynamic, team-oriented environment.

Requirements

• Bachelor’s degree required.
• Two (2) years of experience in administrative support, transaction coordination, or revenue operations.
• Proficient in Microsoft Office Suite, especially Excel.
• Strong proficiency in leveraging AI tools with thoughtful, results-driven approach to improve processes, automate tasks and enhance overall workflow efficiency.
• Strong attention to detail and organizational skills.
• Effective written and verbal communication skills.
• Ability to manage multiple tasks under tight deadlines.
• Ability to maintain confidentiality and handle sensitive information

Nice To Haves

• Familiarity with real estate closing documents is a plus.

Responsibilities

• Manage commercial real estate transactions from start to finish, ensuring accuracy, compliance and timely execution
• Draft and prepare transaction documents, including listing agreements, letters of intent, and purchase and sale agreements
• Coordinate with internal teams, clients, and third parties to track deliverables, communicate requirements, and ensure adherence to key deadlines.
• Oversee pre-listing activities, including requesting and organizing due diligence materials, abstracting leases, and preparing listing agreements and required legal documents.
• Manage listing setup across platforms (MNet, Crexi, CoStar, and team websites), ensuring accuracy and completeness of information.
• Facilitate escrow processes from opening through closing, including timeline management, third party coordination (title, surveys, inspections, etc.), and contract compliance.
• Coordinating closing activities, including commission submissions, insurance updates, tenant notifications, and internal file completion.
• Maintain organized and complete transaction files from listing through close in accordance with compliance requirements
• Partner with Analyst and Marketing Coordinator to support agent needs and execute related tasks.
• Research and track market comparables, including abstracting data and confirming listing statuses with brokers
• Identify opportunities to leverage AI and technology tools to improve workflow efficiency, organization and data accuracy.
• Perform additional duties as needed to support the team.

Benefits

• Health, dental, and vision insurance
• Paid time off and paid holidays
• 401(k) retirement plan with employer matching contributions
• Life and disability insurance
• Employee Assistance Program (EAP) and wellness resources

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level