Transaction Coordinator

Compass•Palo Alto, CA

1d•Hybrid

About The Position

At Compass, the mission is to help everyone find their place in the world by revolutionizing the real estate industry with an end-to-end platform that empowers residential real estate agents. As a Transaction Coordinator, you will work on the Contract to Close team, overseeing all administrative details throughout the contract process. This role is designed to free agents to focus on building client relationships and advancing their business. Transaction team members are experienced in real estate and serve as the first point of contact for all parties involved, ensuring a smooth path to settlement. Your goal is to make life easier for agents and clients every step of the way, from document preparation to deadline tracking and requesting online testimonials. You will also work hand in hand with local lenders and title attorneys, bringing extensive experience and strong industry contacts to each contract you process. This position will require you to be in the local office 2x per month.

Requirements

CA Real Estate License Required
5+ years of real estate activity in this market
Strong knowledge of the real estate laws in California and familiarity with standard real estate forms used in California (SFAR, PRDS, and Local Area Disclosures)
In-depth knowledge of Real Estate Transaction Coordination and Compliance
DocuSign, Google Suite, CTM
Strong written, quantitative, verbal, and presentation skills
Ability to digest detailed contracts and make informed decisions based on content
Ability to maintain strict confidentiality of Agent’s contract data
Work independently and collaboratively in a team environment
Customer service-oriented personality
Impeccable attention to detail and problem-solving skills

Nice To Haves

B.A. or B.S. degree preferred

Responsibilities

Handle document tracking for a large volume of real estate transactions from listing to close, and/or contract to close, ensuring compliance with brokerage and legal requirements — averaging roughly 25-30 closings per month
Ensure real estate contracts are processed properly and in a timely matter, with a focus on the details
Manage and track contract deadlines to ensure all timelines are met
Navigate company systems to validate accuracy of compliance and commission records
Provide support to Agents in response to inquiries regarding commission payouts, deductions, and commission calculations
Collaborate with sales managers, and other support teams to offer outstanding support to the agents

Benefits

Participation in our incentive programs (which may include eligible cash, equity, or commissions)
Paid vacation
Holidays
Sick time
Parental leave
Recharge leave
Medical benefits
Tele-health benefits
Dental benefits
Vision benefits
401(k) plan
Flexible spending accounts (FSAs)
Commuter program
Life insurance
Disability insurance
Maven (a support system for new parents)
Carrot (fertility benefits)
UrbanSitter (caregiver referral network)
Employee Assistance Program
Pet insurance