Transaction Coordinator

Workway, Inc.•Boca Raton, FL

3d•Onsite

About The Position

We are a professional staffing firm, working with organizations across the country to place exceptional candidates. Currently, we have a Real Estate Title Transaction Coordinator opportunity with a well-established Real Estate Law Firm located in Boca Raton, FL. We are seeking an organized Real Estate Title Transaction Coordinator to manage residential title transactions from order to post-closing, serving as the central liaison for all involved parties.

Requirements

2-3 years of experience in the title industry.
Working knowledge of the residential real estate closing process.
Familiarity with title commitments, title requirements, payoffs, liens, judgments, taxes, HOA/condo requirements, and closing documentation.
Excellent attention to detail and accuracy.
Strong written and verbal communication skills.
Proficiency with Microsoft Office, Outlook, and electronic document management systems.

Nice To Haves

Experience with Qualia software or other title software.
FL Notary experience is a plus.

Responsibilities

Manage a pipeline of real estate title transactions from order entry through a successful closing.
Open new title files, ensuring all contracts, contact details, and documents are accurate and complete.
Serve as the primary point of contact, providing exceptional service and proactive updates to buyers, sellers, Realtors, and lenders.
Monitor file statuses, track deadlines, and consistently follow up on outstanding documents.
Maintain accurate transaction notes and manage electronic records within our title/escrow software.
Coordinate with lenders to satisfy closing requirements and assist in preparing Closing Disclosures and HUDs.
Support the processing team by ordering payoffs, HOA letters, estoppels, surveys, and related documents.
Schedule closings and seamlessly coordinate all signing logistics with all parties involved.